Project and Receivables Administrator

Aimex Service Group | Nelson
Reports to Group Commercial Manager | Full time (40 hours per week) permanent site based with some flexibility for the right person.

Do you enjoy getting the numbers right and working closely with the people behind them? Join Aimex Service Group in a varied role supporting our workshop teams, keeping job administration on track and ensuring customers are invoiced accurately and payments collected on time.

About Aimex

Aimex Service Group provides engineering services for marine and land-based operations throughout New Zealand. From heavy diesel mechanical work and fabrication to hydraulics, machining and industrial electrical services, we take pride in finding the right engineering solution for our customers.

Our Finance and Administration team supports the people who make that work happen.

About the role

Based in Nelson and working in the Finance and Admin team, you’ll work closely with tradespeople, workshop leaders and customers. You’ll follow jobs through their administration and financial processes, bringing accuracy, organisation and clear communication to each stage.

Your responsibilities will include:

• Processing job cards, maintaining job costings and raising purchase orders.

• Preparing invoices and credit notes, managing receivables and following up outstanding payments.

• Supporting month-end processes, monthly reporting and intercompany transactions.

• Providing workshop reports, including docking and berthing information.

• Bank reconciliation and cashbook coding

• Maintaining customer records and responding to customer queries.

• Improving and documenting processes, and providing backup support across the wider team.

About you

You’ll bring proven administration experience, a solid understanding of accounting principles and confidence working with numbers. You’ll be comfortable talking with both workshop teams and customers, following up queries and keeping several priorities moving.

We’re looking for someone with:

• Strong numeracy, analytical skills and attention to detail.
• Proficiency in Microsoft 365 and Adobe, and experience using accounting software or an ERP system. Familiarity with REES would be an advantage.
• An understanding of operational environments such as engineering, trades work or manufacturing.
• Good time management and the judgement to prioritise in a busy workplace.
• A positive, patient and collaborative approach, with the confidence to solve problems and suggest improvements.
• Pride in their work and a commitment to a healthy, safe workplace.

Why join Aimex?

This is an opportunity to put your accounts and administration skills to work close to the action. You’ll build relationships across a diverse engineering business, see how your work supports workshop operations and customer service, and contribute ideas that improve the way we work.

Apply now

Send your CV and a brief cover letter to [email protected], telling us about your relevant experience and what interests you about the role.

Applications close Sunday 27th of September.