Project Assistant

Company Description hbpriors is a hybrid design agency that focuses on creating high-engagement corporate gifting solutions using curated, branded products. The team collaborates closely with clients to understand their brand identity and audience, then designs gifting experiences that strengthen relationships and enhance brand recognition. hbpriors blends creative design with practical execution, managing the full process from concept to delivery. The agency offers a dynamic, design-driven environment where team members contribute directly to impactful client projects.

Role Description The Project Assistant role at hbpriors is a full-time, on-site position based in Hong Kong SAR. This role supports project managers in coordinating corporate gifting and branded product initiatives from briefing through delivery. Day-to-day responsibilities include organizing project documentation, tracking timelines and milestones, preparing quotations, and assisting with supplier and client communications. The Project Assistant helps with sample coordination, quality checks, and logistics arrangements to ensure accurate and timely fulfillment. The role also involves updating internal systems, preparing status reports, and collaborating with design and operations teams to keep projects running smoothly.

Qualifications

• Strong organizational and coordination skills, with the ability to manage multiple tasks, timelines, and stakeholders.
• Proficiency in basic office software (e.g., spreadsheets, word processing, presentation tools) and comfort with project tracking tools or databases.
• Effective written and verbal communication skills in English; Cantonese or Mandarin proficiency is an advantage.
• Attention to detail and accuracy when handling documentation, quotations, samples, and quality checks.
• Ability to work collaboratively within a design-focused team and build professional relationships with clients and suppliers.
• Problem-solving mindset and flexibility to adapt to changing project requirements and tight deadlines.
• Previous experience in project support, design agencies, merchandising, or corporate gifting is beneficial.
• Relevant diploma or degree in business, marketing, design management, or a related field is preferred.