Project Assistant

Professional Job Description: Project AssistantCompany Name: IPS Securex Holdings Ltd
Position: Project Assistant
Salary: $2,500 – $5,500
Location: 213 Henderson Road, #04-09 Henderson Industrial Park, Singapore 159553
Employment Type: Full-time \ Contract Job Summary IPS Securex Holdings Ltd is a leading provider of integrated security solutions, specializing in homeland security and general security products. As a Project Assistant, you will play a critical role in supporting the project management team in delivering complex security system projects, including integrated access control and video surveillance systems. You will be responsible for providing essential administrative and operational support to ensure projects are completed on schedule, within budget, and to the highest quality standards. Key Responsibilities

• Documentation & Reporting: Update and organize project files such as meeting minutes, progress reports, and contract agreements. Assist in preparing project proposals and reports for senior management.
• Project Coordination: Schedule meetings, conference calls, and project-related events with internal and external stakeholders. Follow up on the progress of action items to ensure milestones are met.
• Financial Administration: Assist project managers with budgeting, logging expenses, raising purchase orders, and filing financial reports. Track project documentation to ensure an accurate audit trail for payments and decisions.
• Operational Support: Support the setup and delivery of projects, including coordinating testing and commissioning of security systems prior to client handover.
• Communication: Facilitate effective communication among team members and liaise with vendors and subcontractors to ensure timely project delivery.

Requirements

• Education: A Diploma or Degree in Electrical/Electronic Engineering, Business Administration, or a related field is preferred.
• Experience: Previous experience in project coordination or administrative support, ideally within the security systems or engineering industry, is an advantage.
• Technical Skills: Proficiency in Microsoft Office (Word, Excel, Project) and familiarity with project management software. Knowledge of AutoCAD or Adobe is a plus.
• Core Competencies:
• Strong organizational and time management skills with the ability to multi-task and meet tight deadlines.
• Excellent written and verbal communication skills.
• Inquisitive nature and a creative problem-solver.
• Ability to work independently with minimal supervision while being a strong team player.

Apply Now Interested candidates who wish to join our dynamic team at IPS Securex should submit their updated resume and expected salary details.

Pay: $2,500.00 - $5,500.00 per month

Work Location: In person