Project Assistant

About the role

Project Assistant role in an expanding medical devices company focused on innovative R&D. The position involves daily routine project progress tracking.

Key responsibilities

• Monitor and record daily routine project schedules, timelines, and deliverables across software, hardware, and clinical engineering teams
• Prepare, draft, and consolidate daily/weekly progress reports, milestone dashboards, and risk tracking logs for management review
• Manage end-to-end purchasing workflows for R&D components, surgical testing materials, and office equipment—including PR/PO issuance, vendor liaison, delivery tracking, and invoice matching
• Maintain and archive project documentation, vendor quotes, technical records, and logs in compliance with medical device standards (e.g., ISO 13485)
• Organize project meetings, draft agendas, record accurate meeting minutes, and actively follow up on outstanding action items
• Support any other ad hoc tasks assigned

About you

• Diploma holder or above
• Experience in handling government/university funding administrative works is preferred
• Basic proficiency in accounting or financial record-keeping is a plus
• Detail-oriented, highly organized, proactive in follow-ups, and capable of prioritizing tasks in a fast-paced technology environment
• Responsible, independent with strong problem-solving skills
• Team spirit and ability to work under pressure
• Proficient in MS Office applications (Word, Excel, PowerPoint)
• Good command of spoken and written English and Chinese (Cantonese and Mandarin)

About us

Expanding company focused on Medical Devices with an innovative R&D team.