Project Assistant

AUCAN INC. is seeking a detail-oriented Project Assistant to provide administrative, procurement, material, billing, documentation, and language support for electrical construction projects within semiconductor fabrication facilities. This position helps maintain accurate project records, coordinate information, and support timely project execution.

Primary Responsibilities

• Create purchase requisitions in the ERP system based on approved project material requirements and verify item descriptions, specifications, quantities, project codes, and supporting information.
• Track purchase requisition approvals and purchase order issuance and promptly report delays, discrepancies, or missing information.
• Maintain accurate and up-to-date project data in the ERP or project management system, including material records, vendor information, project codes, and document status.
• Assist in consolidating project material requirements and coordinate with the Procurement Department to confirm specifications, quantities, purchasing status, and delivery schedules.
• Track material delivery status, shortages, and outstanding items and communicate updates to relevant project personnel.
• Compile daily and weekly construction progress, labor hours, material usage, delivery status, and issue records into project reports.
• Prepare project meeting materials, progress reports, client billing and payment-application packages, billing support records, acceptance documents, and project closeout records as directed.
• Organize, file, scan, distribute, and archive project drawings, reports, purchase records, correspondence, and other project documents.
• Coordinate with internal departments, vendors, subcontractors, and field personnel to collect required information and follow up on open action items.
• Provide English–Chinese interpretation or translation support during engineering or project meetings when required and assist in documenting key discussion points and action items.
• Maintain confidentiality and accuracy when handling company, employee, vendor, client billing, and project information, and perform other duties as assigned in support of project execution.

Education and Experience

• An associate degree in business administration, construction management, engineering technology, or a related field is preferred.
• 1 or more years of administrative, project coordination, procurement, or construction support experience is preferred.

Work Requirements

• Must be legally authorized to work in the United States.
• Must be able to work at assigned project locations and comply with all applicable access and safety requirements.
• Must be willing to work overtime and weekends as required by project needs.

Preferred Qualifications

• Experience supporting electrical, industrial, semiconductor, or construction projects is preferred.
• Proficiency with Microsoft Office and experience with ERP or project management systems is preferred.
• Strong organizational, communication, follow-up, and document-control skills are preferred.
• Bilingual proficiency in English and Chinese is strongly preferred due to occasional engineering-meeting interpretation and translation support.

职位类型：全职

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Work Location: 现场办公