PROJECT ASSISTANT

About the role

We are looking for an organized and detail-oriented Project Assistant to support our project management team. You will help keep projects running smoothly by handling day-to-day administrative tasks, organizing files, scheduling meetings, and facilitating communication between team members.

Key responsibilities

• Assist project managers in day-to-day site management, daily site inspection, and write site daily and weekly reports
• Sort out review materials, docking DPWH, municipal, supervision submitted documents, follow up the progress of approval
• Statistics on labour attendance, on the number of materials entering, creates a ledger and assists in checking the workload
• Connect with local subcontractors and material suppliers to follow up on delivery and material inspection
• Live photo and video retention, data archiving, drawing version management
• Assist in the preparation of basic information required for COA audits

About you

• At least 3 years of experience as a construction / renovation / reinforcement project assistant, preferably in school renovation, government DPWH projects
• Familiarize yourself with the basic processes of projects in the Philippines: material verification, site logs, weekly reports, on-site meeting records, local labor coordination
• Understand the basic data requirements of DPWH and municipal report, and be able to sort out drawings and COA related data
• Native language: Tagalog, fluent local communication
• English: Fluent in reading and writing, able to understand engineering documents and emails, and daily communication with Chinese PM; Oral speaking is moderate
• Valid Philippine ID, NCII, Safety Training Certificate (TESDA)
• Proficient in Word, Excel (Engineering Quantity Meter, Attendance Table), PPT; PDF editing
• Understands simple building / structure drawings and can document site defects
• Able to archive incoming and outgoing letters, checklists, photographs, minutes of meetings, and organize project ledgers
• Be responsible and careful with information accuracy; Be punctual; Strong ability to resist pressure and work overtime during project rush phases; Be honest and not collude with suppliers to inflate prices or quantity of materials