Project Assistant

The Project Assistant will provide comprehensive administrative and operational support to the (SMC). This role ensures the efficient coordination of meetings, projects, and organizational initiatives led by the committee. The Project Assistant will serve as a central point of contact, ensuring that tasks are executed on time, information is well-documented, and goals are effectively communicated and monitored.

Key Responsibilities:
Committee Support & Coordination

• Assist in the preparation, scheduling, and facilitation of SMC meetings.

• Document, circulate, and track meeting agendas, minutes, and action items.

• Follow up with concerned managers and departments on agreed deliverables.

• Project & Task Management

• Provide administrative and operational support for ongoing SMC projects.

• Monitor progress of initiatives, ensuring deadlines and objectives are met.

• Prepare reports, presentations, and updates for committee review.

Communication & LiaisonDocumentation & Information ManagementAd Hoc & Administrative Support

• Act as primary coordinator between the SMC and various departments.
• Maintain professional communication channels to ensure alignment of goals.
• Assist in cascading committee directives across the organization.
• Maintain an organized filing system for SMC documents and records.
• Ensure confidentiality and accuracy of sensitive company information.
• Prepare summaries, analyses, and briefing materials for management use.
• Provide logistical support during events, workshops, and committee activities.
• Handle administrative tasks such as correspondence, scheduling, and research.
• Perform other related duties as may be assigned by the committee.

Job Qualifications:

-Bachelor’s degree in Business Administration, Management, or related field.

-At least 1–2 years of experience in project coordination, executive assistance, or committee support (fresh graduates with strong organizational skills may also be considered).

-Strong organizational, analytical, and problem-solving skills.

-Excellent communication and interpersonal abilities.

-Proficient in MS Office/Google Workspace; adept in preparing reports and presentations.

-Flexible, proactive, and able to work with minimal supervision.

-High level of professionalism, discretion, and initiative.