Project Assistant

Drive Project Excellence – Join Us as a Project Assistant!

We are looking for a Project Assistant to support the Project Manager in coordinating project activities, tracking project progress, monitoring budgets and costs, and maintaining accurate project documentation. The role will work closely with cross-functional teams to ensure projects are executed smoothly, key actions are followed up, and project information is maintained accurately and on time.

Responsibilities and Duties

• Support project planning, scheduling, progress tracking and procurement coordination, including PR preparation and follow-up.
• Assist in project budget preparation, cost tracking and monthly budget reporting.
• Support project meetings, meeting minutes, action item tracking, project reviews and lessons learned.
• Maintain project information, documentation and workflows in OA, ERP, PLM and other project management systems.
• Consolidate project updates and assist in preparing regular project status reports.
• Assist in identifying and reporting project risks, delays and process issues to the Project Manager.
• Perform ad-hoc project-related duties and assignments as required by the Project Manager or management.

Qualifications

Working Experience

• Minimum 1–3 years of relevant working experience in project coordination, project administration, engineering, manufacturing, automation or a related industry.
• Experience in automation, engineering or manufacturing projects is highly preferred.
• Fresh graduates with relevant internship or project experience may also be considered.

Education

• Bachelor's Degree or above in Engineering, Business Administration, Project Management, or a related field.

Essential Knowledge & Skills

• Strong understanding of project coordination, planning, scheduling and progress tracking.

• Basic knowledge of project budget, cost tracking and reporting.

• Proficient in Microsoft Office, especially Excel, with practical knowledge of VLOOKUP/XLOOKUP, Pivot Tables and basic data analysis.

• Familiarity with MS Project, ERP, PLM, OA or other project management systems will be an advantage.

• Strong communication, coordination, follow-up and organizational skills.

• Detail-oriented, proactive and responsible, with strong ownership of assigned tasks.

• Strong problem-solving skills and willingness to learn new systems, processes and technical knowledge.

• Proficient in Bilingual (Mandarin and English), with good verbal and written communication skills.

What's in It for You?

• Opportunity to gain hands-on experience in project planning, coordination and execution.

• Exposure to procurement, budgeting, cost control and cross-functional project management.

• Opportunity to work closely with project managers and different functional teams.

• Career growth opportunities within a growing organization.

Ready to Take the Next Step?

If you are organized, proactive and passionate about project coordination, and enjoy working in a fast-paced environment with multiple stakeholders, we'd love to hear from you.

Apply now and be part of a team that drives projects forward and delivers successful results.