Project Assistant

The Project Assistant is a critical role on the team, supporting project efforts while being part of a cohesive MAI team. Duties will include:

• Assisting with project setups, formatting templates, etc.
• Reviewing proposals and other subcontractor documents
• Assisting with AIA contracts and change orders
• Preparing, sending and logging Subcontractor documents: Subcontracts, Change Orders, Purchase Orders, etc.
• Perform checks and balances while processing all work to ensure project data is accurately captured and updated in a timely manner
• Ordering and distributing drawings
• Requesting, reviewing and logging subcontractor Certificates of Insurance
• Collects all items to assemble project Closeout packages and distribute them to clients
• Work with Accounting to ensure accurate data in Sage
• Back-up support for phones, deliveries, etc.
• Other duties as needed; tasks may expand over time based on the needs of the office

Desired Skills and Experience:

• 3-5 years of construction experience with proven ability to work under pressure
• Team player mindset, we are all part of making MAI successful
• Strong verbal and written communication skills
• Possess a “can-do” attitude with positivity
• Good analytical skills, accuracy and attention to detail
• Need to be highly organized and adaptable
• Self-starter, can work with minimal supervision, self-disciplined
• Able to prioritize, superb time management skills
• Able to represent the company in a professional and positive manner
• Proficiency in Microsoft Office suite (fluent in Excel), Adobe, Procore, DocuSign, Sage CRE 300