Project Assistant (EA role + Project Coordination)

• Managing and coordinating the executive's complex calendar, appointments, and meetings
• Preparing reports, presentations, and correspondence in Chinese and English for various projects
• Handling confidential information and maintaining records with a high degree of professionalism and discretion
• Organizing frequent and complex travel arrangements, including itineraries and accommodations
• Acting as a liaison between the executive and internal/external stakeholders
• Ensuring the smooth execution of day-to-day administrative tasks by working closely with other teammates
• Occasionally accompanying business travel to various destinations worldwide
• Supporting other ad-hoc tasks as required

Job Requirements

• Holder of Bachelor’s Degree
• Proven experience as an Executive Secretary to Directors/ Senior Executives or similar role
• Ability to react with appropriate urgency to situations and events that require quick responses or turnarounds
• Strong organizational skills, demonstrating the ability to prioritize and manage multiple tasks seamlessly with excellent attention to detail
• Proficient in both spoken and written English, Cantonese, and Mandarin
• Proficient in Microsoft applications