Project assistant (m/f/d)

Possible work locations

Warsaw, Masowien

Type of employment

Full-time

Scope of responsibilities:

• Providing support to the project management in coordinating project activities and ensuring effective information flow
• Active support of project controlling (e.g. preparation of project key figures, preliminary review of invoices and supplements)
• Coordination of meetings and events as well as their preparation and follow-up
• Registration of ongoing projects in dedicated software’s, including working time allocation, task defining – strong cooperation with accounting and projects team
• Preparation of project-related protocols, reports, and presentations; monitoring project statuses.
• Monitoring and updating the status of project preparation
• Support managing technical documentation related to projects, operating instructions, and manuals
• Entering and keeping data up to date into the systems
• Handling correspondence with suppliers
• Managing project documentation and ensuring project data is kept up to date

Requirements:

• At least 2 years of experience in technical role, preferably within an international, engineering organization
• Completed technical studies; a Bachelor's degree in Engineering would be an advantage
• Good knowledge in English and proficiency Polish (written and spoken) is required
• Familiarity with AutoCAD and Autodesk Revit is a plus
• Enjoys working across various disciplines
• Experience in planning and coordinating project activities with technical understanding of project processes
• Team-oriented, with a strong sense of ownership, commitment, and a hands-on approach
• Strong analytical skills
• Self-motivated, and willing to take responsibility, continuously develop skills, and grow within the organization

We offer:

• Private medical insurance fully covered by the employer
• Monthly MultiSport card with partial employer coverage or Sodexo Lunch card
• The option for 1-2 days per week of remote work
• Access to VTU Academy for continuous learning and skill development
• Extra day of vacation after every 2 years of work, up to a maximum of 30 days
• Access to language learning tools like Busuu
• Possibility to work from other VTU offices in the world for up to 2 weeks per year
• Opportunities for professional growth and development in a supportive environment
• A culture that values creativity, innovation, and individual contributions
• Participation in team-building activities, such as biennial sailing trips

If you have any doubts about the authenticity of a job advertisement, please check our website. If it is not listed on our website, it is not official. The VTU Group will never ask you to make any advance payments in connection with an application or interview.

Contact

VTU Engineering Polska sp. z o.o.

Domaniewska 37, Warsaw, Poland

Are you interested? Become a part of our team!

We look forward to receiving your application via our online portal!