Project Assistant (Rail & Mobility)

Project Coordination

• Track project schedules, deadlines and action items to follow up
• Record the project-related information
• Meeting coordination and follow up
• Coordinate information and documents between cutomers, technical experts and regional colleagues

Business Support

• Assist with preparing and formatting proposals, presentations, reports and tender submission
• Maintain customer and opportunity information in Salesforce and other internal system
• Support vendor administration, order processing, invoice preparation and payment follow-up

Documentation and Quality Support

• Maintain organised and up-to-date project filies, customer records and team documents
• Check documents for accuracy, completeness and consistent formatting
• Support internal audits and quality-management activities by preparing and maintaining the required records
• Follow up on missing documents and approvals, and ensure completed records are properly filed

Job Requirements

• Diploma or above in any discipline
• Fresh graduate is welcome to apply
• Proficient in MS Office, especially Excel (e.g. Formulas, Tables, Filters, Charts, etc.)
• Strong attention to detail and ability to identify errors
• Able to manage multiple assignments, prioritize deadlines and follow tasks through to completion.
• Organized, dependable, and comfortable taking ownership of assigned work.
• Comfortable learning new systems and working independently.
• Good speaking in both English and Mandarin
• Willingness to support regional activities and colleagues across different countries.

Other Benefits

• Public Holidays
• Double Pay and Performance Bonus
• Medical, Dental and LIfe Insurance
• Annual Leave, Service Anniversary Leave, Maternity Leave, Paternity Leave, Marriage Leave, Compassionate Leave
• Company Outing Allowance
• Long Service Award
• Festival Bonus and Special Gratuity
• On-the-job training as well as Training Sponsorship / Subsidies