Project-based Office Support

About the role

The position is intended to support the Center's daily operations by providing timely and reliable assistance in areas including, but not limited to, compliance, logistics, procurement, asset management, administrative operations, office housekeeping, and general office support.

Key responsibilities

• Assist in the day-to-day administrative requirements of the Center to ensure the efficient and uninterrupted delivery of support services
• Provide assistance in monitoring, organizing, and maintaining compliance-related documents and requirements to ensure adherence to organizational policies and regulatory obligations
• Coordinate logistical requirements for meetings, workshops, trainings, and other Center activities, including venue preparation, materials, transportation, and other related needs
• Assist in preparing, monitoring, and coordinating procurement-related documents and processes, ensuring timely delivery of goods and services required by the Center
• Support the tracking, safeguarding, and optimization of the Center's assets by maintaining accurate records, assisting with tagging and documentation, conducting annual inventory, monitoring asset conditions, and coordinating repairs or disposal in line with policies
• Help maintain an organized, safe, and functional office environment by monitoring office supplies, coordinating housekeeping needs, and assisting in the facility upkeep
• Support the proper filing, organization, scanning, and safekeeping of both physical and electronic records to ensure accessibility, accuracy, and compliance with records management standards
• Provide administrative and operational support to the Support Services Department and other units, as needed, to address day-to-day requirements and ensure the smooth functioning of the Center