Project Billing Specialist - Deltek

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Job details:

Deltek Vision/Vantagepoint experience a MUST This Jobot Job is hosted by: Dylan Currier

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Salary: $65,000 - $85,000 per year

A bit about us: Our client is a growing Architecture, Engineering & Construction (AEC) firm with a strong reputation for delivering high-quality projects and exceptional client service. As the company continues to grow, they are looking to add a Project Billing Specialist to support project financial operations and ensure accurate, timely billing across the organization.

This is a great opportunity for someone with experience in AEC project billing who is highly detail-oriented and comfortable working in Deltek Vantagepoint / Vision.

Why join us? Join a growing AEC organization with opportunities for professional growth

Play a key role in the company's project financial operations

Work closely with Project Managers and senior leadership

Opportunity to leverage and deepen your Deltek Vantagepoint / Vision expertise

Collaborative, team-oriented environment

Job Details The Project Billing Specialist will be responsible for managing the billing process across a portfolio of projects, partnering closely with Project Managers, Accounting, and Operations to ensure invoices are accurate, timely, and aligned with project contracts.

The ideal candidate will have hands-on experience with Deltek Vantagepoint or Vision, understand AEC project billing practices, and be comfortable working with project managers to resolve billing issues.

Responsibilities

Prepare and process monthly and recurring project invoices in Deltek Vantagepoint / Vision

Review project financial information, including labor, expenses, billable costs, and contract terms

Ensure invoices are accurate and submitted according to client requirements and billing schedules

Work closely with Project Managers to review project budgets, billing status, and outstanding items

Track WIP, unbilled revenue, retainage, and accounts receivable

Research and resolve billing discrepancies and project accounting issues

Review time and expense entries for accuracy and proper project coding

Set up and maintain project billing information within the ERP system

Assist with contract modifications, change orders, and project closeout billing

Monitor outstanding invoices and assist with collections and accounts receivable follow-up

Prepare billing reports and provide project financial information to Project Managers and leadership

Maintain accurate documentation and ensure compliance with internal billing procedures

Support month-end and year-end close activities related to project billing

Identify opportunities to improve billing processes, reporting, and efficiency

Qualifications

2+ years of experience in project billing, project accounting, or billing coordination, preferably within an AEC, architecture, engineering, or construction environment

Hands-on experience with Deltek Vantagepoint and/or Deltek Vision is strongly preferred

Understanding of WIP, project accounting, percentage of completion, retainage, and unbilled costs

Strong understanding of project-based billing and contracts

Advanced attention to detail and strong organizational skills

Ability to manage multiple projects and competing deadlines

Strong Excel skills

Excellent communication and interpersonal skills

Ability to work effectively with Project Managers, accounting teams, and clients

Preferred Experience

Experience working within an architecture, engineering, construction, or professional services firm

Experience with Deltek Vantagepoint / Vision

Familiarity with time & expense management and project accounting

Experience with monthly project billing cycles and month-end close

Experience working with fixed-fee, T&M, cost-plus, and other project billing structures

Interested in hearing more? Easy Apply now by clicking the "Easy Apply" button.

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