Project Clerk

Key Responsibilities

1. End‑to‑end project fleet management (core full‑time duty): Maintain ledgers for all project engineering vehicles; coordinate vehicle scheduling, annual inspection renewal, insurance arrangement, license fee payment, and registration & settlement of tunnel / parking charges. Follow‑up on vehicle repairs, fault handling, traffic accidents and traffic‑penalty‑notice liaison and filing.
2. Driver administration support: Compile drivers’ timesheets, verify monthly expense reimbursements, handle Octopus card top‑up and related ledger records; conduct day‑to‑day work coordination and liaison with drivers.
3. Project administrative back‑office work: Procure office supplies, maintain premises‑related ledgers, register monthly rent and utility charges; collect, complete preliminary review and submit general expense claims from all project staff.
4. Meeting & document support: Assist in preparing minutes for internal project meetings and filing administrative documents; collect basic site progress data and submit to the P6 outsourced team for schedule updates.
5. Outsourced‑service administration: Liaise with outsourced personnel for ad‑hoc, low‑frequency logistics tasks; assign work items, monitor progress, verify deliverables and complete filing.

Job Requirements

1. Familiar with local Hong‑Kong administrative and fleet‑management procedures; prior experience as logistics clerk within engineering / infrastructure / MTR projects is preferred.
2. Fluent spoken Cantonese; basic English reading and writing skills, capable of independent local liaison and completing English‑language forms.
3. Proficient in Excel for ledger maintenance, data consolidation and expense reconciliation. Meticulous, resilient under pressure, and able to handle fragmented multi‑threaded tasks.
4. Possess basic coordination capability to supervise outsourced support work, with clear demarcation of roles and responsibilities.
5. Follow project management instructions strictly; adhere to the rule of written communication for updates; no involvement in on‑site technical work.