Project Compliance Administrator

FPC (NW) Ltd is seeking a highly organised Project Compliance Administrator to join our office, based in Prenton. The purpose of this role is to produce and manage thorough Operations & Maintenance Manuals, project evidence and compliance documentation for passive fire protection and fire door works.

As a Project Compliance Administrator, you will be responsible for ensuring documentation is collated accurately, checked for quality and presented to a fully auditable and professional standard. You will also provide support for payment applications, OneTrace administration, preparation of invoices, tracking projects and compliance reports.

Liaison with Contract Managers will also be a key part of the role, in order to review completed works, confirm supporting evidence and issue invoices accurately after review.

*The role features a competitive salary and benefits package, reflective of experience.*

Key Role Responsibilities:

• Producing and managing thorough O&M Manuals and evidence documentation for passive fire protection and fire door joinery projects.
• Collating and reviewing product technical & safety data sheets, certification, marked-up drawings, test evidence, before-and-after photographs, schedules, OneTrace reports, completion records and client handover documents.
• Ensuring O&M information is indexed clearly, presented professionally, auditable, consistent and suitable for client, Principal Contractor, Principal Designer or BSR-related project requirements where appropriate.
• Creating, managing and quality checking OneTrace records, including locations, dimensions, product information, descriptions, evidence photographs, spelling and client details.
• Liaising with Contract Managers to validate completed works, supporting evidence, agreed values and variations before issuing invoices.
• Chasing missing information and liaising with Operations, Joinery and Finance teams, Contract Managers, site teams, suppliers and clients to ensure a clear audit trail.
• Maintaining project records accurately to support payment applications, variations, contract values, monthly reports and invoicing.
• Managing application lists, incoming work trackers, cashflow forecasts, cost value reconciliation records and labour lists.

The Ideal Candidate Will Have:

• Full knowledge of, and experience with, O&M Manual production, document checking, evidence collation and client handover documentation (essential; at least 2 years).
• Experience in project, construction & financial administration, project administration, compliance coordination and/or document control (desirable).
• Experience in passive fire protection, joinery, fire doors, surveys, building safety, specialist contracting or facilities management (desirable; at least 2 years preferred).
• Confidence in liaising with Contract Managers to review completed works, confirm invoicing values and ensure supporting records are complete before they are issued.
• Strong administration skills, exceptional attention to detail and a methodical approach to reviewing, organising and issuing project records.
• Strong working knowledge of Microsoft Excel, Word, Outlook, OneTrace or similar document management and project tracking systems.
• Clear and professional communication skills and confidence working with internal teams, clients, suppliers and project associates.

If you feel this role is perfect for you and you'd like to join our team, please email a copy of your CV to Sam Frame at [email protected]

Pay: £25,420.00-£39,720.00 per year

Experience:

• fire protection: 2 years (preferred)
• Operations & Maintenance Manual production: 2 years (required)

Work Location: In person