Project Contract Admin Executive

Vacancy: Project Contract Admin Executive

Employment Type: Full-Time
Industry: Construction
Location: Publika, Solaris Dutamas.

About the Role
We are seeking a meticulous and proactive Tender & Contract Executive to support our pre-contract and tender activities. The ideal candidate will coordinate, prepare, and manage tender submissions, liaise with consultants and suppliers, and assist the Contract Manager in contract administration, ensuring timely and accurate delivery of all documentation in alignment with project and organizational standards.

Key Responsibilities

Tender & Pre-Contract:

• Prepare, coordinate, and compile complete tender submissions, including technical and pricing documentation.
• Review and verify tender drawings, specifications, and Bills of Quantities (BQ).
• Liaise with consultants, suppliers, and subcontractors to obtain quotations and rates.
• Prepare cost comparison sheets and tender summaries for management review.
• Ensure all tender documents are accurate, compliant, and submitted within deadlines.
• Maintain and update tender documentation and filing systems for efficient retrieval.

Contract Administration & Project Correspondence:

• Assist the Contract Manager and Management in tender and contract-related matters.
• Prepare meeting minutes, follow-up reports, and document transmittals as required.
• Manage and maintain all project correspondence, ensuring proper filing, tracking, and timely responses.
• Track and maintain records of contract correspondence, approvals, and key dates.
• Support project teams in pre-contract decision-making and document control.

Qualifications & Requirements:

• Diploma or Bachelor’s Degree in Quantity Surveying, Construction Management, Business Administration, or related field.
• Minimum 2–5 years’ working experience in construction tender and contract administration.
• Familiar with pre-contract and post-contract processes, including tender documentation, cost comparison, and contract setup.
• Experience handling government and private tender submissions (ePerolehan, CIDB, JKR, etc.).
• Exposure to building, infrastructure, or design & build projects.
• Proficient in Microsoft Office (Excel, Word, PowerPoint) and familiar with tender documentation formatting.
• Strong coordination, communication, and multitasking skills.
• Detail-oriented, organized, and able to meet tight submission deadlines.
• Candidates who are able to read and understand construction drawings (architectural, structural, and M&E) are highly encouraged to apply.

What We Offer:

• Competitive remuneration package
• Career advancement opportunities
• Exposure to high-value construction projects
• Professional and collaborative work environment

*IMMEDIATE JOINER – URGENT HIRING*
Email: [email protected]

Only shortlisted candidates will be contacted.

Job Types: Full-time, Permanent

Pay: From RM3,000.00 per month

Benefits:

• Additional leave
• Flexible schedule
• Health insurance
• Opportunities for promotion
• Professional development

Work Location: In person