Project Contract Admin Executive

About the role

We are seeking a meticulous and proactive Tender & Contract Executive to support pre-contract and tender activities. The ideal candidate will coordinate, prepare, and manage tender submissions, liaise with consultants and suppliers, and assist the Contract Manager in contract administration, ensuring timely and accurate delivery of all documentation in alignment with project and organizational standards.

Key responsibilities

• Prepare, coordinate, and compile complete tender submissions, including technical and pricing documentation
• Review and verify tender drawings, specifications, and Bills of Quantities (BQ)
• Liaise with consultants, suppliers, and subcontractors to obtain quotations and rates
• Prepare cost comparison sheets and tender summaries for management review
• Ensure all tender documents are accurate, compliant, and submitted within deadlines
• Maintain and update tender documentation and filing systems for efficient retrieval
• Assist the Contract Manager and Management in tender and contract-related matters
• Prepare meeting minutes, follow-up reports, and document transmittals as required
• Manage and maintain all project correspondence, ensuring proper filing, tracking, and timely responses
• Track and maintain records of contract correspondence, approvals, and key dates

About you

• Diploma or Bachelor's Degree in Quantity Surveying, Construction Management, Business Administration, or related field
• Minimum 2–5 years' working experience in construction tender and contract administration
• Familiar with pre-contract and post-contract processes, including tender documentation, cost comparison, and contract setup
• Experience handling government and private tender submissions (ePerolehan, CIDB, JKR, etc.)
• Exposure to building, infrastructure, or design & build projects
• Proficient in Microsoft Office (Excel, Word, PowerPoint) and familiar with tender documentation formatting
• Strong coordination, communication, and multitasking skills
• Detail-oriented, organized, and able to meet tight submission deadlines
• Able to read and understand construction drawings (architectural, structural, and M&E)

Benefits

• Competitive remuneration package
• Career advancement opportunities
• Exposure to high-value construction projects
• Professional and collaborative work environment