Project Controls Administrator/Office Engineer

Project Controls Administrator / Office Engineer, Airport Tenant Improvement Program Location: San Francisco, CA

Industry: Aviation and Construction

Area of Specialty: Project Controls and Project Coordination / Airport Construction

Are you a highly organized project controls expert ready to drive successful construction and renovation projects within a dynamic, high-security airport environment? We are seeking a proactive and detail-oriented Project Controls Administrator / Office Engineer to manage the critical documentation, financial tracking, and administrative workflow for a large-scale Tenant Improvement (TI) Program at a major Bay Area airport. If you thrive on keeping complex projects on time, on budget, and perfectly documented, this is your opportunity to play a vital role in transforming the passenger experience.

What You'll Do As a cornerstone of the project delivery team, you will ensure administrative rigor and financial transparency across multiple concurrent construction projects:

• Financial Control: Own the Change Order (CO) management process from start to finish—including receiving proposals, performing initial cost analysis, preparing backup documentation, and maintaining a real-time status log.
• Payment Administration: Process, track, and reconcile contractor and consultant Progress Payments/Invoices, verifying work completion against contract terms.
• Documentation Mastery: Maintain and administer the project management software (e.g., Prolog, Procore) for all documentation, including RFIs, Submittals, Daily Reports, Meeting Minutes, and Correspondence.
• Project Lifeline: Manage the efficient flow and timely tracking of RFIs and Submittals to ensure design and construction decisions are made without delay.
• Reporting & Analysis: Prepare accurate monthly financial and project progress reports for executive review and client stakeholders.
• Closeout Management: Coordinate and execute the project closeout phase, compiling critical documentation such as warranties, O&M manuals, and record drawings.

What You'll Bring We are looking for a candidate with proven experience in construction administration and project controls:

• Experience: 5+ years of experience in construction project administration, office engineering, or project controls, preferably on commercial, airport, or other complex, large-scale institutional projects.
• Education: Bachelor's degree in Engineering, Construction Management, or a related field; relevant experience may be considered in lieu of a degree.
• Technical Proficiency: Advanced skills in project management software (e.g., Procore, Prolog, PMWeb) and expert proficiency with Microsoft Excel for cost tracking and reporting.
• Contract Knowledge: Solid understanding of construction contracts, terminology, and project delivery methods (Design-Bid-Build, Design-Build).
• Attention to Detail: An exceptional, non-negotiable dedication to detail, organization, and document integrity.
• Communication: Excellent verbal and written communication skills to effectively coordinate with contractors, design teams, and airport operations staff.

Ready to apply your expertise in a world-class environment? Apply Now and join our team in delivering critical infrastructure for the future of Bay Area travel!

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