Project Controls Coordinator / Project Coordinator – Fit-Out Projects

Company: Quality Facility Management SP L.L.C.
Location: Abu Dhabi
Job Type: Full-time
Joining: Immediate preferred

Job Summary

QTFM is looking for a highly organized and proactive Project Controls Coordinator / Project Coordinator to support multiple interior fit-out projects in Abu Dhabi.

This role is suitable for someone who is strong in planning, documentation, follow-up, reporting and coordination and can ensure that project actions are continuously tracked until closure.

The main purpose of this role is to make sure that nothing is forgotten, delayed or left without follow-up.

Key Responsibilities

• Maintain daily project action trackers for all assigned projects.
• Prepare and update 2-week look-ahead plans with the Project Managers / Engineers.
• Track all pending actions with responsible person and target date.
• Follow up shop drawings, material submittals, samples, approvals and technical submissions.
• Track RFIs, MIRs, WIRs and other project documentation.
• Prepare professional draft emails and letters to clients, consultants and subcontractors.
• Maintain project correspondence and supporting records.
• Collect daily progress updates from project teams and prepare consolidated management reports.
• Track actual progress against planned activities.
• Follow pending materials, procurement, subcontractor mobilization and manpower requirements.
• Maintain approval logs, procurement logs, drawing logs and issue trackers.
• Ensure upcoming activities are properly prepared before planned start dates.
• Follow outstanding issues until proper closure rather than only recording them as pending.
• Assist in preparing weekly progress reports, meeting agendas and minutes of meeting.
• Coordinate progress photos, site records and documentation required for invoicing.
• Highlight overdue actions, risks and delays to management before they become critical.
• Support the Project Managers in keeping clients and consultants properly updated.

Candidate Requirements

• Diploma / Bachelor’s degree in Engineering, Construction Management or a related field.
• Previous UAE experience in interior fit-out / construction project coordination preferred.
• Strong knowledge of project documentation and approval processes.
• Good understanding of shop drawings, material submittals, RFIs, MIRs, WIRs and project trackers.
• Strong Microsoft Excel, Word and Outlook skills.
• Able to prepare clear and professional emails and reports in English.
• Strong follow-up and organizational skills.
• Able to handle multiple projects and priorities simultaneously.
• Must be proactive and comfortable continuously following responsible persons until actions are closed.
• Basic knowledge of project schedules and look-ahead planning.
• Experience with Primavera P6 or MS Project is an advantage but not mandatory.
• Immediate availability preferred.

What We Are Specifically Looking For

We need someone who does not simply record that an item is “pending.”

The candidate should continuously track:

What is pending → Why → Who is responsible → Next action → Target date → Actual closure.

The person should be capable of supporting several Project Managers and Engineers and ensuring that planning, documentation, approvals, procurement follow-up and reporting remain properly controlled.

When Applying

Please mention:

• Current location
• Visa status
• Notice period / joining availability
• Expected salary
• Years of UAE experience
• Fit-out / construction project experience
• Experience with project trackers and documentation
• Software knowledge

Pay: AED2,500.00 - AED3,500.00 per month

Work Location: In person