Project Controls - Field Services

PROJECT CONTROLS

Field opportunity – Are YOU our next EMPLOYEE? APPLY TODAY!

Submit your application through our online career portal by creating an applicant account and uploading your current resume. You may also email your resume to [email protected] with “Project Controls Specialist” in the subject line and a brief introduction in the body of the email.

JOB SUMMARY

Orion is seeking an experienced Project Controls Specialist to support heavy industrial and capital project work. This position is responsible for overall project cost tracking and reporting using SAP outputs, supporting project setup, monitoring costs and progress, maintaining project-control records, assisting with forecasting and invoicing, and providing timely reporting to project leadership and clients.

The ideal candidate has strong industrial project-controls experience, particularly in cost tracking, budgeting, forecasting, estimating, change management, and reporting. Experience with scheduling software is preferred, but the primary focus of this role is project cost control, analysis, and reporting.

JOB FUNCTIONS

• Set up new projects in company and client-approved accounting, project-controls, and reporting systems.
• Track, analyze, and report overall project costs using available SAP system outputs and other approved project-control tools.
• Develop and maintain project cost reports, forecasts, budget updates, commitment reports, invoice trackers, and related project-control documentation.
• Reconcile project budgets, commitments, purchase orders, change orders, invoices, actual costs, accruals, and forecasted costs.
• Monitor and maintain the project change notice and change order management process.
• Assist with the development of project estimates, including estimates associated with scope changes and change notices.
• Analyze project data to identify trends, cost variances, potential risks, and opportunities for improved project performance.
• Assist Project Managers and project teams with monitoring project costs, progress, resource needs, and overall delivery status.
• Participate in and help facilitate weekly project-review meetings; prepare reports and communicate relevant cost, schedule, and delivery-status information.
• Prepare clear, accurate reports, presentations, forecasts, and supporting documentation for Project Managers, project teams, clients, and company leadership.
• Assist with preparing, tracking, and collecting project invoices and supporting documentation.
• Coordinate with procurement, engineering, project management, accounting, and client stakeholders to support accurate cost tracking, resource planning, and project reporting.
• Support project scheduling activities by collecting updates from project leaders, reviewing progress information, and assisting with schedule maintenance and reporting.
• Develop schedules and analysis for contract packages, as assigned, to help forecast work activities, identify coordination needs, and recognize potential schedule or safety conflicts.
• Help maintain project-control systems, databases, spreadsheets, logs, and supporting records.
• Assist in identifying project risks and supporting risk-management plans and mitigation strategies.
• Provide support and guidance to project team members on approved project-control tools, processes, and reporting requirements, as assigned.
• Communicate clearly and professionally with engineering colleagues, Project Managers, clients, vendors, and other stakeholders through email, telephone, and in-person meetings.
• Conduct all work in compliance with company safety policies, client requirements, and applicable procedures.
• Lead by example in matters of safety at all times.
• Work under the general direction of the Project Manager and report directly to the Project Controls Manager.
• Perform other related duties as assigned by management.

Required Qualifications

• High school diploma or equivalent required.
• 5+ years of relevant experience in project controls, cost control, project accounting, estimating, planning, scheduling, invoicing, financial analysis, or related project-support functions.
• Experience supporting industrial construction, engineering, manufacturing, energy, chemical, refinery, infrastructure, or other technical project-driven environments.
• Demonstrated experience with project cost tracking, budgeting, forecasting, variance analysis, invoicing, cost reporting, and change management.
• Experience working with SAP-generated project cost data, financial reports, or comparable enterprise resource planning system outputs.
• Strong Microsoft Office skills, including Excel, Word, PowerPoint, Teams, and SharePoint.
• Strong Excel skills, including the ability to organize, reconcile, analyze, and present project cost information accurately.
• Strong written and verbal communication skills for interactions with Project Managers, engineers, clients, finance personnel, vendors, and other stakeholders.
• Excellent organization, attention to detail, analytical ability, problem-solving skills, and follow-through.
• Ability to prioritize multiple assignments, meet recurring deadlines, and work effectively in a fast-paced, multi-discipline environment.
• Ability to work independently while also contributing effectively as a member of a project team.
• Demonstrated professionalism, integrity, flexibility, teamwork, and commitment to high-quality work.
• Valid driver’s license and driving record that meets company requirements.
• Ability to obtain and maintain a TWIC card, if required for assigned client sites or projects.
• Ability to pass an approved background check and pre-employment drug and alcohol screening; participation in random testing is required in accordance with company policy and applicable client requirements.
• Bachelor’s or master’s degree in Construction Science, Building Science, Construction Management, Engineering, Finance, Accounting, Business, or a related field preferred.
• PMP, PSP, MPM, CCP, or other relevant project-management, planning, scheduling, estimating, or cost-engineering certification preferred.
• Experience with Deltek Vantagepoint or related Deltek project-accounting workflows.
• Experience supporting cost reporting, forecasting, and project controls in SAP or similar enterprise financial systems.
• Experience with Primavera P6, Microsoft Project, Timberline Estimating, or comparable scheduling and estimating software.
• Ability to develop or assist with construction cost estimates, detailed engineering schedules, man-hour budgets, and material quantity takeoffs for small projects or assigned portions of larger projects.
• Familiarity with contract packages, project schedules, scopes of work, engineering deliverables, procurement activities, and construction cost drivers.
• Working knowledge of industrial project controls, including budgets, commitments, actual costs, accruals, forecasts, change orders, invoicing, and project reporting.
• As a condition of employment, candidates must be eligible to work in the United States in accordance with applicable law. Visa sponsorship is not available for this role.

Work Environment and Physical Requirements

• This position is primarily based in a field business office environment with moderate noise and regular computer, reporting, and meeting-related work.
• The employee will be assigned to an operating plant site. These locations may involve exposure to outdoor weather conditions, hot climates, elevated noise levels, moving mechanical equipment, electrical energy, construction equipment, vibration, fumes, chemicals, and airborne particles. Required personal protective equipment will be provided and must be worn in accordance with company, client, and site-specific safety requirements.
• Work schedules are determined by client, project, and departmental needs. Core work hours may be established to ensure required coverage, and flexibility in start and end times may be available when operational requirements are met.

The physical demands described are representative of those required to perform the essential functions of the role, with or without reasonable accommodation:

• Prolonged periods of sitting and working at a desk and computer.
• Frequent use of computers, keyboards, standard office equipment, telephones, printers, and related equipment.
• Ability to review electronic and printed project records, reports, drawings, schedules, and cost information.
• Ability to stand, walk, reach, bend, stoop, climb stairs, and occasionally climb ladders during site visits or job walks.
• Ability to safely attend operating-plant or construction-site visits while wearing required PPE.
• Ability to occasionally lift, carry, or move materials weighing up to 25 pounds.
• Ability to operate a company vehicle and travel to job sites or office locations when required.

This job description summarizes the general nature and level of work performed in this position and is not intended to be a comprehensive or exhaustive list of all duties, responsibilities, or qualifications required. It does not constitute an employment contract, and duties, responsibilities, and activities may change at any time with or without notice.

Our comprehensive benefits package includes medical, dental, and vision coverage, life insurance, 401(k) retirement savings, paid time off (PTO), and long- and short-term disability insurance. We also offer additional voluntary benefits such as critical illness, hospital indemnity, cancer, and accident coverage, along with access to an Employee Assistance Program (EAP).

ORION is proud to be an Equal Opportunity Employer. We maintain a drug-free workplace and perform pre-employment background checks and substance abuse testing. We participate in the E-Verify Federal Identification System.