Project Controls Manager

Job Description – Project Control Manager

Position: Project Control Manager

Department: Project Management / Project Controls

Reports To: Projects Director / Chief Executive Officer

Industry: Construction, Contracting, and Industrial Projects

Location: Saudi Arabia

1. Job Purpose

The Project Control Manager is responsible for establishing, implementing, and managing project control systems to ensure projects are delivered within approved schedules, budgets, quality standards, and contractual requirements. The role oversees project planning, scheduling, cost control, progress measurement, risk management, forecasting, and performance reporting to support effective management decisions and successful project execution.

2. Key Duties and Responsibilities

A. Project Planning and Scheduling

• Develop and maintain project master schedules, baseline schedules, and detailed execution plans.

• Coordinate with project managers, engineering, procurement, production, and construction teams to establish project milestones.

• Monitor actual progress against planned progress and identify schedule deviations.

• Analyze critical paths, delays, resource constraints, and recovery requirements.

• Prepare short-term, monthly, and look-ahead schedules.

B. Cost Control and Budget Management

• Establish project budgets, cost baselines, and cost breakdown structures.

• Monitor actual costs, committed costs, forecast costs, and estimated costs at completion.

• Analyze budget variances and recommend corrective actions.

• Coordinate with Finance and Procurement to ensure accurate project cost reporting.

• Monitor cash flow forecasts, project profitability, and cost exposure.

• Review variations, change orders, claims, and their financial and scheduling impacts.

C. Progress Monitoring and Performance Reporting

• Establish measurable progress indicators and earned-value or other appropriate performance measurement systems.

• Verify project progress using reports from site teams, engineering, procurement, and factories.

• Prepare weekly and monthly project control reports for senior management.

• Track key performance indicators (KPIs), milestones, deliverables, and project completion forecasts.

• Provide early warnings regarding delays, cost overruns, and performance risks.

D. Risk and Change Management

• Identify, assess, and monitor project risks and opportunities.

• Maintain project risk registers and mitigation action plans.

• Evaluate the impact of design changes, variations, resource shortages, and unforeseen site conditions.

• Support extension-of-time claims, delay analysis, and contractual reporting.

• Ensure changes are documented, assessed, approved, and incorporated into project baselines.

E. Resource and Coordination Management

• Coordinate project manpower, equipment, materials, and production requirements.

• Monitor procurement schedules, material delivery dates, and subcontractor performance.

• Align factory production plans with project installation and delivery milestones.

• Facilitate coordination between Project Management, Engineering, Procurement, Finance, Quality, and Construction teams.

• Identify resource bottlenecks and propose practical solutions.

F. Project Controls Systems and Governance

• Establish standardized project controls policies, procedures, templates, and reporting formats across the organization.

• Implement and maintain project control systems using Primavera P6, Microsoft Project, ERP platforms, and reporting dashboards.

• Ensure accurate, timely, and consistent project data across all departments.

• Maintain project baselines, change logs, risk registers, cost reports, and schedule records.

• Ensure compliance with internal policies, approved budgets, contractual obligations, and applicable company procedures.

3. Authorities and Decision-Making

• Request project data, schedules, cost reports, and progress updates from all relevant departments.

• Review and challenge project forecasts, schedules, cost estimates, and performance reports.

• Recommend corrective and recovery plans to Project Directors and senior management.

• Escalate critical delays, budget overruns, resource shortages, and contractual risks.

• Recommend improvements to project control systems, procedures, and reporting tools.

• Coordinate with project teams to ensure corrective actions are assigned, monitored, and completed.

Education:

• Bachelor's (Preferred)

Location:

• Riyadh (Preferred)

Work Location: In person