Project coordination Executive.

Project Coordination Executive

Industry: Resort, Hospitality & Facility Management – India

Job Summary

The Project Coordination Executive will coordinate and support resort, hospitality, and facility management projects, including renovation, refurbishment, fit-out, maintenance, and facility improvement works. The position requires effective coordination between management, consultants, contractors, vendors, and internal departments to ensure smooth and timely project execution.

Key Responsibilities

• Coordinate daily project activities and monitor progress against agreed schedules.
• Coordinate with Operations, Engineering, Housekeeping, F&B, Security, Procurement, Finance, and Administration teams.
• Liaise with clients, consultants, contractors, subcontractors, suppliers, and service providers.
• Maintain project schedules, action trackers, progress reports, and project documentation.
• Coordinate renovation, refurbishment, fit-out, MEP, civil, landscaping, and facility improvement works.
• Follow up on drawings, approvals, materials, work orders, deliveries, and pending activities.
• Prepare Minutes of Meetings (MOM) and track action points until closure.
• Organize project meetings, site inspections, contractor visits, and coordination activities.
• Monitor contractor and vendor performance and report delays, issues, and risks to the Project Manager.
• Assist with quotations, variations, project costs, invoices, and related records.
• Prepare weekly and monthly project status reports for management.
• Coordinate inspections, snagging, testing, commissioning, handover, and project close-out.
• Ensure project activities are planned and executed with minimal disruption to guests and daily resort/hotel operations.
• Ensure contractors comply with company policies, safety requirements, quality standards, and site procedures.
• Maintain accurate records of project and facility-related activities.
• Provide administrative and coordination support to the Project/Operations Manager.
• Perform other duties assigned by management.

Qualifications & Experience

• Bachelor’s degree or Diploma in Project Management, Hospitality Management, Facility Management, Engineering, Business Administration, or a related field.
• 3–5 years of relevant experience in resort, hotel, hospitality, facility management, or property-related projects.
• Experience coordinating contractors, vendors, consultants, and multiple internal departments.
• Good knowledge of hospitality and facility operations.
• Proficiency in MS Office, particularly Excel, Word, PowerPoint, and Outlook.
• Strong communication, coordination, documentation, and follow-up skills.
• Good organizational and time-management abilities.
• Good command of English, both written and verbal.
• Willingness to travel to project or resort locations when required.

Work Location: In person