Project Coordinator (6-Month Fixed-Term Contract)

Job Purpose

The Project Coordinator will provide administrative and coordination support to ensure the successful execution of the project. The role will be responsible for facilitating communication across departments, coordinating with suppliers and stakeholders, maintaining project documentation, tracking project actions, and supporting the Project Manager with day-to-day operational and administrative activities.

Key Responsibilities

• Coordinate daily project activities and ensure timely follow-up on action items.
• Liaise with internal departments to facilitate effective communication and collaboration.
• Coordinate with suppliers, contractors, and external stakeholders to monitor progress and follow up on outstanding deliverables.
• Maintain and organize project documentation, correspondence, meeting minutes, and records.
• Schedule and coordinate project meetings, prepare agendas, and distribute meeting minutes.
• Track project milestones, deadlines, and deliverables, highlighting any delays or risks to the Project Manager.
• Monitor purchase requests, approvals, invoices, and other project-related transactions as required.
• Prepare periodic project status reports and maintain project trackers.
• Support the Project Manager in monitoring project schedules and ensuring administrative compliance.
• Assist in preparing presentations, reports, and other project documentation.
• Ensure that all project files and records are maintained in accordance with organizational requirements.
• Perform other project coordination and administrative duties as assigned.

Qualifications

• Bachelor's degree in Business Administration, Project Management, Engineering, or a related field.
• Professional certification in Project Management (e.g., CAPM or PMP) is an advantage but not mandatory.

Experience

• Minimum 3 years of experience in project coordination, project administration, or a similar role.
• Experience working on multidisciplinary projects is preferred.
• Experience coordinating with suppliers, consultants, and multiple internal stakeholders.

Skills & Competencies

• Excellent organizational and time management skills.
• Strong communication and interpersonal skills.
• Ability to coordinate multiple tasks and prioritize effectively.
• Strong attention to detail and accuracy.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Experience using project management tools such as MS Project, Primavera, or similar platforms is an advantage.
• Ability to work independently while supporting a collaborative team environment.
• Strong problem-solving and follow-up skills.
• Ability to maintain confidentiality and handle sensitive information professionally.

Key Deliverables

• Timely coordination of project activities and stakeholder communications.
• Accurate and up-to-date project documentation and records.
• Effective follow-up on supplier and internal action items.
• Timely preparation of meeting minutes, reports, and project trackers.
• Administrative support contributing to the successful delivery of the project within schedule.

Pay: QAR5,000.00 - QAR5,500.00 per month

Application Question(s):

• Are you willing to accept a fixed-term contract for a duration of six (6) months?
• What's your salary expectations?
• How many years of experience do you have in project coordination, project administration, or a similar role?

Work Location: In person