Project Coordinator / Administrator - Commercial Tenders

Company

Harvey Furnishings Ltd

Location

Auckland (Penrose)

Employment type

Full-time, permanent

Salary

$70,000 - 75,000 per year (40-hour week) Monday to Friday

About the role

Harvey Furnishings Ltd is a well-established New Zealand window furnishings business (curtains, blinds, shutters) with residential and commercial customers nationwide. We're looking for a Project Coordinator / Administrator to join our Commercial function, providing end-to-end project coordination and administration support with a primary focus on coordinating and managing incoming tenders.  This position acts as a key point of contact for Commercial tender processes and provides coordination and administration support across internal and external stakeholders.

Key responsibilities

• Coordinate and manage all incoming commercial tenders, including logging, tracking, and monitoring internal response deadlines.
• Support the drafting, editing, formatting, and processing of commercial tender documentation.
• Develop, review, and negotiate variations to contracts, tenders, and services as required.
• Respond to inquiries and resolve problems concerning contracts, tenders, projects, services provided, and persons affected.
• Manage paperwork associated with contracts, tenders, projects, and services provided.
• Maintain and update project/tender records in our systems, ensuring processes are adhered to.
• Work with internal and external stakeholders, including Project Managers, Architects, Engineering Professionals, and clients, to ensure project and tender goals are met.
• Provide accurate measurements and quotes, mostly based off plans, working to budgeted margins as directed.
• Advise senior management on matters requiring attention and assist with implementing their decisions.
• Oversee work by contractors where relevant and report on variations to work orders.
• Coordinate internal input to ensure tender submissions meet quality and compliance requirements.
• Prepare and review submissions and reports concerning the organisation's tender and project activities.
• Collect and analyse data associated with projects undertaken, and report on project outcomes.
• Assist with tender coordination when required.

What you'll bring

• Window furnishings (curtains, blinds, shutters) industry experience strongly preferred; equivalent experience in a comparable technical/trade product category (e.g. joinery, glazing, cabinetry, or other made-to-measure building products) will also be considered.
• Project Coordination or Administration background - minimum 2 years' experience.
• A relevant tertiary qualification (e.g. NZ Diploma in Building/Architectural Technology, or similar), or equivalent industry experience.
• Ability to read and interpret building plans.
• Understanding of the commercial tender process.
• Strong administrative and organisational skills.
• Excellent attention to detail.
• Project coordination skills.
• Strong negotiation and problem-solving skills, with experience resolving issues concerning contracts, projects, or services.
• Experience liaising with a range of stakeholders, including project managers, architects, engineers, or other technical/professional parties.
• Confidence communicating with senior management and supporting the implementation of decisions.
• Experience preparing reports and analysing project or operational data.
• Understanding of and adherence to health and safety requirements.
• Excellent communication skills.
• Strong literacy and numeracy skills.

Why join us

Harvey Furnishings is a growing New Zealand business with a strong commercial pipeline and a supportive team environment. This is a genuine opportunity to continue to build your project coordination career in a well-established, locally owned company.

How to apply

Apply now via SEEK with your CV and a brief cover letter outlining your relevant experience.