Project Coordinator & Administration

Location: Bangalore

Summary

Manage office administration, vendor/travel coordination, and provide project coordination support across teams (Startup Innovation, One Health Language). Requires strong organization, discretion with confidential documents, and multi-stakeholder follow-up.

Key Responsibilities

• Travel Vendor: Book travel/accommodation for leadership and project teams; manage vendor bill booking and follow-up
• Office Admin: Front office/reception; office ambience maintenance.
• Events: Coordinate internal/external events - cab, accommodation, and catering logistics
• Calendar Reimbursements: Manage CEO s calendar and process reimbursement claims
• Agreements Records: Execute NDAs; create/maintain MOU master repository; draft vendor/consultant agreements; maintain NDA MOU folders; project record-keeping and filing
• Finance Support: Assist finance team with SOE and UC preparation for assigned projects
• Project Coordination: Track project timelines, milestones deliverables; maintain trackers/dashboards; schedule meetings, prepare agendas/minutes; liaise between project teams, vendors, and finance/admin; support proposal compliance documentation; track project-level budgets; flag risks/delays to stakeholders

Requirements

• Bachelors degree preferred; 2-4 years in administration, office coordination, or project coordination
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook)
• Experience with NDAs/MOUs/vendor agreements, event logistics, or grant-funded projects is a plus
• Strong communication, organization, attention to detail, and stakeholder follow-up skills

ARTPARK @ IISc : Innovation factory for next-gen robotics AI
ARTPARK is Indias leading deep-tech venture builder and incubator focused on robotics, connected autonomous systems, and AI. Leveraging our unique facilities and ecosystems, we strive to provide meaningful support to very early-stage startups building deep-tech products based in research. We are a nonprofit organization created by Indian Institute of Science (IISc, Bengaluru) with support from the Department of Science Technology (Government of India) and the Government of Karnataka.

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