Project Coordinator & Planner

Job Description: Turnkey Fit-Out Project Coordinator & Planner

Company Name: AD Square Projects India Private Limited
Industry: Interior Fit-Out & Turnkey Projects
Job Location: Pune, Maharashtra
Department: Project Management
Experience: 2–10 Years
Employment Type: Full-Time

Job Summary

We are looking for an experienced and detail-oriented Project Coordinator & Planner to manage the planning, scheduling, coordination, and execution of turnkey interior fit-out projects. The candidate will coordinate with clients, architects, consultants, vendors, contractors, and internal teams to ensure projects are completed within the approved timelines, budget, and quality standards.

Key Responsibilities

1. Project Planning & Scheduling

• Prepare detailed project schedules, work plans, and execution timelines.
• Develop and monitor project schedules using MS Project, Primavera P6, or Excel.
• Plan activities for civil, interior, electrical, plumbing, HVAC, fire-fighting, and other MEP works.
• Track project progress against planned milestones and identify delays.
• Prepare weekly and monthly project progress reports.

2. Project Coordination

• Coordinate with site engineers, project managers, architects, consultants, vendors, and subcontractors.
• Conduct project review meetings and follow up on pending activities.
• Ensure timely availability of drawings, materials, manpower, and equipment.
• Coordinate between design, procurement, billing, and execution teams.
• Follow up on client approvals, material approvals, and shop drawings.

3. Site Progress Monitoring

• Monitor daily site progress and ensure execution follows the approved schedule.
• Identify project bottlenecks and coordinate corrective actions.
• Track work completion, dependencies, and critical activities.
• Conduct site visits when required to review progress and resolve coordination issues.

4. Documentation & Reporting

• Maintain project schedules, trackers, MOMs (Minutes of Meeting), and daily/weekly progress reports.
• Maintain drawing registers, material approval trackers, and RFI logs.
• Prepare delay reports, look-ahead schedules, and project status updates.
• Maintain proper records of project-related correspondence and approvals.

5. Cost & Resource Coordination

• Coordinate with procurement and billing teams to ensure timely material delivery and work execution.
• Monitor resource utilization and report potential cost or schedule overruns.
• Support project managers in cost control, billing coordination, and variation tracking.
• Ensure project activities are aligned with contractual requirements and client expectations.

Required Skills & Qualifications

• Diploma or Bachelor's degree in Civil Engineering, Construction Management, or a related field.
• 3–7 years of experience in project coordination and planning, preferably in commercial interior fit-out or turnkey projects.
• Strong knowledge of interior fit-out execution, civil works, and MEP coordination.
• Proficiency in MS Excel and MS Project; knowledge of Primavera P6 is an advantage.
• Good understanding of project scheduling, critical path, and progress tracking.
• Excellent coordination, communication, problem-solving, and reporting skills.
• Ability to manage multiple projects and meet strict deadlines.

Preferred Candidate Profile

• Experience in commercial offices, corporate interiors, retail spaces, and turnkey fit-out projects.
• Ability to coordinate multiple teams and handle project priorities effectively.
• Strong follow-up skills and a proactive approach to resolving delays.
• Willingness to travel to project sites as required.

How to Apply

Interested candidates can share their updated resume along with their current CTC, expected CTC, and notice period.

Email: [email protected]
Website: www.adsprojects.in

Join AD Square Projects India Private Limited and contribute to delivering quality turnkey interior fit-out projects on time.

Pay: ₹35,000.00 - ₹55,000.00 per month

Benefits:

• Cell phone reimbursement
• Paid time off
• Provident Fund

Work Location: In person