Project Coordinator and sales Support Assistant

Key Responsibilities

• Support project managers and the sales team in tracking customer projects, timelines, milestones and deliverables
• Prepare and maintain quotes, purchase orders (POs), order confirmations and invoices; track PO status and customer payments
• Enter and update customer, quote and order data in our CRM system (Zoho CRM) and keep records accurate and current
• Coordinate with the China engineering and manufacturing teams on order status, production schedules, shipping and documentation
• Track shipments and logistics, including freight, delivery schedules and import documents, and flag delays early
• Schedule meetings, take meeting notes and follow up on action items
• Prepare reports, spreadsheets and presentations for internal reviews and customer updates
• Support other administrative and operations tasks as needed
• QualificationsRequired
• Bachelor's degree in Business, Supply Chain, Engineering or a related field, or equivalent work experience
• 1–3 years of experience in project coordination, operations, sales support, purchasing or administrative work (new graduates with strong internships are welcome to apply)
• Proficiency in Microsoft Excel, Word and PowerPoint, or Google Workspace
• Strong organizational skills and attention to detail; able to manage multiple tasks and deadlines
• Clear written and verbal communication skills in English
• Proactive, dependable, and comfortable working in a small, fast-moving team
• Must be authorized to work in the United States

PreferredWhat We Offer

• Fluency in Mandarin Chinese (spoken and written), to communicate with our teams in China
• Experience with a CRM system (Zoho CRM, Salesforce or similar)
• Familiarity with purchase orders, invoicing, logistics or import/export processes
• Interest in or exposure to data center, IT infrastructure, electrical or manufacturing industries
• Competitive salary: $45,000 – $60,000 per year
• Hands-on exposure to project management and international business in a growing industry
• A collaborative, small-team environment with room to grow

Pay: $45,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person