Project Coordinator – Automation

Smart Joules

• Delhi, India
• Permanent
• Automation

Job Description:

The Project Coordinator is responsible for tracking project deliverables across multiple sites, coordinating with project teams, vendors, and internal departments. Key duties include maintaining a centralized project repository, supporting material ordering and tracking, assisting in billing processes, and coordinating with vendors and clients. The role also involves preparing reports on material, billing, and documentation progress, requiring effective communication with stakeholders.

Experience Range:

1 - 3 years

Educational Qualifications:

-Bachelor's degree in Engineering , -Bachelor's degree in Project Management , -Bachelor's degree in Business Administration

Job Responsibilities:

• Track project deliverables across multiple sites and coordinate with Project Engineers/Managers.
• Maintain a centralized project repository for documentation, material tracking, and status updates.
• Assist in project planning, scheduling, and timely follow-ups with internal and external stakeholders.
• Support material ordering by maintaining PR trackers, coordinating with procurement teams, and updating material delivery timelines.
• Monitor the movement of materials from dispatch to Goods Receipt (GRN) at the site.
• Ensure correct tagging, storage, and documentation of received materials at project locations.
• Assist in tracking billing milestones and raising of invoices in line with project progress.
• Follow up for payment approvals, material reconciliation, and clearance of financial documents.
• Maintain organized records of contracts, delivery notes, GRNs, invoices, and payment proofs.
• Support follow-ups with vendors for dispatches, invoices, and documentation closure.
• Coordinate with client representatives for GRN approvals, site acknowledgments, and clearance of documentation.
• Prepare structured weekly reports on material, billing, and documentation progress.
• Communicate effectively with stakeholders through emails, trackers, and follow-up calls.

Skills Required:

Project Coordination , Documentation , Material Tracking , Billing , Vendor Coordination , Client Coordination , Reporting , Communication Skills , MS Excel , MS Word , Google Sheets , Project Management , Multitasking , Follow-Through , Proactive attitude , Stakeholder Management

Candidate Attributes:

• Strong ownership and follow-through
• Ability to multitask and work in a fast-paced environment
• Collaborative mindset with the ability to coordinate across multiple teams
• Willingness to learn and grow in project management and operations

Job Code: KL-S59XQ6Z9

About Us

As our planet faces the alarming reality of warming temperatures, India is confronting a critical challenge: by 2030, heat stress events could cost the nation 34 million full-time jobs—equivalent to 5.8% of its working hours. In this context, HVAC systems are no longer a luxury but a fundamental necessity.

The escalating demand for cooling in India is projected to necessitate an additional 800 GW of power generation, exacerbating carbon emissions and accelerating climate change. With HVAC systems already accounting for up to 60% of energy costs, the people, the planet, and profit appear to be at cross-roads with each other, making it imperative to decouple the gridlock.

The answer to this impending conundrum lies in Energy Efficiency.
We are Smart Joules. And, we are pioneering the journey towards profitable decarbonization.

Why Us?

OUR VISION
To reduce 29 million tonnes of Co2 by 2030 by pioneering profitable decarbonization.

OUR MISSION
To make energy efficiency simple, substantial and profitable through cooling-as-a-service business models, intelligent automation technologies and efficiency-first processes, culture and values.