Project Coordinator - Building Project

Job Responsibilities

• Act as the primary coordination point between the project site team and the client.
• Coordinate with the Project Manager, Site Engineers, Planning, QA/QC, MEP, Safety, contractors, and client representatives.
• Attend client meetings and coordinate project-related requirements, instructions, and communications.
• Follow up on client approvals, drawings, technical clarifications, inspections, and submissions.
• Coordinate and track RFI, material approvals, shop drawings, inspection requests, and other project documents.
• Maintain records of client instructions, observations, comments, and approvals.
• Coordinate site inspections with the client/consultant and ensure timely closure of observations.
• Monitor site progress and communicate updates, issues, and requirements to the client and management.
• Coordinate with the site team to ensure timely implementation of client instructions.
• Prepare meeting agendas, Minutes of Meeting (MOM), action trackers, and follow-up reports.
• Track pending approvals, submissions, and action points and ensure timely closure.
• Assist the Project Manager in resolving site coordination issues and maintaining good client relationships.
• Coordinate project correspondence and maintain proper documentation.
• Support the preparation of daily, weekly, and monthly project progress reports.
• Ensure effective communication between all project stakeholders for smooth project execution.
• Escalate critical issues, delays, and client concerns to the Project Manager for timely resolution.

Required Skills

• Excellent communication and coordination skills.
• Strong ability to coordinate between client, consultant, and site teams.
• Good knowledge of construction/project execution activities.
• Good documentation and reporting skills.
• Proficiency in MS Word, MS Excel, PowerPoint, and email communication.
• Knowledge of AutoCAD is an added advantage.
• Ability to prepare MOM, action trackers, progress reports, and project correspondence.
• Good follow-up and problem-solving skills.
• Ability to handle multiple tasks and meet project deadlines.
• Professional approach and good interpersonal skills.