Project Coordinator- Civil

Role & responsibilities

Project Planning & Coordination

• Drive the planning and daily execution of multiple concurrent projects, including office developments, manufacturing expansions, infrastructure upgrades, R&D facilities, and workplace-improvement initiatives.
• Own and maintain project schedules, milestone trackers, and action logs.
• Progress every active project daily, anticipating delays and acting early to keep work moving.
• Coordinate and follow up daily with consultants, contractors, and internal stakeholders to advance open items.
• Drive timely closure of action items and project deliverables.

Design Review & Consultant Coordination

• Review architectural, engineering, interior, and consultant submissions for completeness, consistency, and compliance with project requirements.
• Coordinate design-review cycles and consolidate stakeholder feedback.
• Track drawing submissions, revisions, approvals, and design decisions.
• Ensure consultants remain aligned with approved project objectives and design intent.
• Identify coordination gaps, inconsistencies, and unresolved issues before management review.

Project Governance & Reporting

• Develop and maintain project dashboards for daily and management review.
• Prepare daily progress updates and weekly / monthly status reports.
• Track key project metrics including schedule, risks, decisions, and milestones.
• Escalate blockers requiring management intervention promptly.
• Maintain clear, up-to-date visibility of project health across all active projects.

Meeting Management

• Organize and facilitate project-coordination meetings.
• Prepare meeting agendas and supporting materials.
• Record and distribute Minutes of Meeting (MOM) within agreed timelines.
• Maintain action trackers and follow up with stakeholders to ensure closure.

Documentation & Information Management

• Maintain project documentation, correspondence, approvals, and records.
• Establish structured project-filing systems and document-control procedures.
• Track project decisions and maintain decision registers.
• Ensure all project information is accessible, accurate, and up to date.

Change & Risk Tracking

• Maintain logs for design changes, scope variations, and project risks.
• Maintain awareness of project budget and cost status in coordination with the Capital Projects Purchase Lead (procurement and purchasing are owned by the Purchase Lead).

Site Coordination & Progress Monitoring

• Conduct periodic site visits to monitor progress and identify issues.
• Document project status through reports and photographs.
• Coordinate responses to site queries and project-execution challenges.
• Support quality reviews and compliance with project requirements.

Preferred candidate profile

Technical Skills

• Strong understanding of architectural and engineering drawings.
• Ability to review consultant deliverables and identify coordination issues.
• Strong proficiency in Microsoft Excel, PowerPoint, Word, and project-tracking tools.
• Comfortable using AI tools (e.g., ChatGPT, Claude) to speed up reporting, documentation, meeting notes, and routine analysis.
• Familiarity with project-scheduling and reporting methodologies.
• Understanding of construction processes, project delivery, and contract administration is desirable.

Personal Attributes

• Hands-on and resourceful gets things moving and chases issues to closure rather than waiting for instructions.
• Highly organized and detail-oriented.
• Strong communication and stakeholder-management skills.
• Proactive, accountable, and solution-oriented.
• Comfortable managing multiple projects simultaneously.
• Able to work independently and drive follow-through across teams.
• Self-driven, with the discipline to progress multiple projects every day and report progress clearly for daily review.
• Strong sense of ownership and execution discipli
• Architecture or Interior Design degree a strong plus; building-construction exposure essential. Must be able to review architectural, interior and MEP drawings, not only civil/structural.