Project Coordinator

• PROJECT MANAGEMENT

  • Ensure that all project milestones are achieved, and all deliverables are completed according to the project schedule. Regularly update project status, resolve outstanding issues, and finalize all project documents to facilitate smooth project closure.
  • Efficiently process and implement projects by accurately handling purchase orders, notices of award, contract/ memorandum of agreement and notices to proceed. Ensure all documentation is complete and submitted within specified deadlines to initiate project activities.
  • Compile and maintain accurate equipment list summaries for all ongoing projects. Ensure timely updates and accuracy to support project planning and execution.
  • Monitor the status of equipment, ensuring timely processing for staging, deployment, and other necessary actions. Update records and communicate any issues promptly to maintain project timelines.
  • Coordinate and execute the deployment of equipment as per project schedules. Ensure all equipment is delivered and operational at the designated project sites on time.
  • Maintain a consistent inventory of necessary supplies by coordinating with imports and purchasing departments. Anticipate work requirements and ensure timely distribution of supplies to avoid project delays.
  • Efficiently coordinate and manage activities related to services, sales, logistics, CNC, and accounting. Ensure all tasks are organized, documented, and filed within specified cut-off periods.
  • Flexibly perform additional duties as required by the organization. Maintain high efficiency and adaptability to handle various tasks beyond regular responsibilities.

• CUSTOMER AND SERVICE MANAGEMENT

  • Provide prompt and accurate responses to customer inquiries and announcements. Maintain a high level of customer satisfaction by addressing concerns and providing timely updates.
  • Regularly update customers on the status of their projects and any service-related matters. Gather and relay accurate information to ensure customers are well-informed.

• DOCUMENTATION AND CORRESPONDENCE

  • Prepare, consolidate, and archive project-related documents including updates, correspondence, meeting notes, and certifications. Ensure all documents are complete and organized within specified timeframes.
  • Include detailed information and necessary attachments in project delivery and closing documents such as PRO / SO Delivery Receipts (DR), Service Invoices (SI), Training Attendance records, Acceptance Documents, and Acknowledgement Receipts. Ensure zero errors in the submitted documents.
  • Accurately process technical and staging, installation and training service tickets on management information systems like HubSpot and NAV. Ensure all tickets are handled promptly and efficiently.

JOB QUALIFICATIONS

• Graduate of a bachelor's degree in business, economics, management engineering, industrial engineering, or the like
• At least 3 years of relevant work experience
• Has a strong project management background.
• Able to gather data, analyze problems ranging from simple to complex, and apply job expertise to make critical decisions.
• Can formulate and execute effective negotiation strategies with third parties.
• Must be a good team player.
• Must have excellent communication skills.
• Willing to work at 10 Evangelista Street, Santolan, Pasig City