Project Coordinator

Project Coordinator

Unitus Services, LLC Vancouver, WA Full-Time, On-Site

We are strictly seeking local applicants. Relocation assistance, sponsorship, and out-of-area interview accommodations are not provided. Applications from outside the immediate geographic area will not be considered.

Unitus Services, LLC is a small, established public works general contractor delivering building projects for cities, counties, school districts, and other public agencies. Our work typically ranges from $500,000 to $4 million. We are looking for a well-rounded Project Coordinator who can support our project manager in the field and the paperwork and keep the office running smoothly. This is a hybrid role: part project coordination, part general office support, ideal for an organized, detail-oriented person who likes wearing multiple hats in a small-team environment.

Project Coordination

– Support the project manager across the full project lifecycle: preconstruction, buyout, execution, and closeout.

– Manage submittals, RFIs, and the submittal/procurement log; track long-lead items so nothing stalls the field.

– Draft, issue, and track subcontracts, purchase orders, and change orders.

– Maintain project documentation: plans, specifications, drawings, meeting minutes, and daily records.

– Assist with quantity takeoffs, cost tracking, and monthly owner pay applications.

– Support public works compliance: prevailing wage, certified payroll, and L&I filings (Statements of Intent and Affidavits of Wages Paid), and agency-specific requirements.

– Coordinate with owners, agencies, inspectors, subcontractors, and suppliers.

Office & Administrative Support

– Enter and process employee time cards and help coordinate payroll inputs.

– Work with accounts payable and receivable: coding, entering, and tracking vendor and subcontractor invoices.

– Match invoices to purchase orders and follow up on discrepancies, lien releases, and billing.

– Maintain organized digital and physical filing for projects, vendors, and compliance records.

– Handle general office duties: correspondence, phones, ordering supplies, and supporting ownership as needed.

– Assist with certificates of insurance, prequalification packages, and document requests from agencies.

What We're Looking For

– 2–5 years of combined experience in project coordination and general office administration; construction industry experience is a must. It is what we do and it is very unique to other industrie.

– Solid general office skills: data entry, filing, invoicing, and comfort owning administrative processes.

– Experience with time card entry, accounts payable/receivable, or bookkeeping basics.

– Strong organizational skills and genuine attention to detail; you keep logs and records current and nothing falls through the cracks.

– Proficiency with Microsoft Office (Excel, Word, Outlook); experience with accounting software (e.g., QuickBooks, Sage, Foundation) and construction software (Procore, Bluebeam) is a plus.

– Clear, professional communicator, comfortable working with owners, agencies, subs, and vendors.

– Self-motivated, dependable, and adaptable; thrives wearing multiple hats in a small-team environment.

– Able to read construction plans and specifications, or eager to learn.

– Valid driver's license and willingness to travel to project sites when needed.

Nice to Have

– Public works or agency (city, county, school district, DOT) project experience.

– Familiarity with Washington and Oregon prevailing wage and certified payroll requirements (L&I Intents and Affidavits).

– But not Necessary - Associate or bachelor's degree in Construction Management, Business, Accounting, or a related field.

– Notary and/or bookkeeping/payroll coursework.

Why Join Us

– Small-company visibility: you'll work directly with ownership and the project manager and see the whole business, not one narrow slice.

– A varied role that blends project work and office operations; no two days look the same.

– Room to grow into project coordination, office management, or a project engineer track.

– Competitive compensation.

Unitus Services, LLC is an equal opportunity employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, disability, veteran status, or any other protected characteristic.

Pay: $48,000.00 - $72,000.00 per year

Benefits:

• Paid time off

Work Location: In person