Project Coordinator

Ventia

Job Title: Project Coordinator

Location: N/Sydney, Melbourne or Brisbane Ventia Offices

Expected hourly rate: $40 + Super

Hours of Work: Monday - Friday, Full Time, Casual Contract

Length of Assignment: 31st August - 31st May

Duties and Responsibilities

• Provide day-to-day administrative and operational support to the field-based team.
• Coordinate travel arrangements, including bookings and preparation of travel itineraries.
• Manage uniform orders and monitor annual uniform allowances to ensure purchases remain within allocated limits.
• Manage fleet administration, including maintaining accurate fleet registers and recording vehicle allocations, swaps and changes.
• Coordinate new vehicle deliveries and allocations, as well as lease vehicle returns and required documentation.
• Assist field staff with vehicle accident claims, roadside assistance and other fleet-related requirements.
• Coordinate the ordering and allocation of IT equipment and maintain an accurate asset register, including serial numbers.
• Manage company credit card receipts and expense claims through SAP Concur, including uploading receipts, categorising expenses and submitting claims within required monthly deadlines.
• Maintain accurate and up-to-date administrative records, registers and documentation across all areas of responsibility.

Essential Experience

• Previous experience in a Project Coordinator, Team Coordinator, Office Administrator, Operations Coordinator, or similar support role.
• Demonstrated experience providing administrative and operational support to remote or field-based teams.
• Experience coordinating travel bookings, accommodation, and itinerary management for multiple employees would be preferable.
• Experience using SAP Concur or similar expense management systems.

Key Skills & Attributes

• Outstanding organisational skills and the ability to effectively manage multiple tasks and deadlines.
• A high level of accuracy and attention to detail.
• Strong interpersonal and stakeholder management skills.
• The ability to work independently and take initiative when resolving issues.
• Excellent communication skills, both written and verbal.

If this sounds like the role for you, we'd love to hear from you! Click "Apply" below and submit your application today.