Project Coordinator

Job Description Project Coordinator

We are seeking a Project Coordinator to support project execution by managing documentation, tracking materials, and ensuring smooth coordination between teams. The ideal candidate should be detail-oriented, organized, and capable of handling multiple tasks efficiently.

Key Responsibilities:

• Material & Inventory Management: Track material deliveries, DO, PL, MIR, and service invoices.
• Project Documentation: Maintain and update trackers for MOMs, PIDs, CCDs, DSRs, VSRs, BOQs, and warranty certificates.
• Financial & HR Coordination: Validate engineers' conveyance and vouchers for HR payments, track petty cash, and oversee insurance requests (WCP, EAR, Public Liability, and Labour Licenses).
• Scheduling & Reporting: Update engineer schedules in the Ebiz system, prepare WIP reports, project costing sheets, and utilization reports.
• Vendor & Billing Management: Track vendor WOs, invoices, payments, open POs, service calls, and AMC call sheets.
• Meetings & Coordination: Send internal meeting invitations, record MOMs, and track PKO meeting details.
• Operational Support: Monitor outstation travel, accommodation, food transactions, and comp-off requests.
• General Administration: Request and track stationery items, arrange scanners, and support operational meetings with PPTs and reports.

Requirements:

• 0-3 years of experience in project coordination or a similar role.
• Strong organizational and multitasking skills.
• Proficiency in MS Excel, project tracking tools, and ERP systems (Ebiz preferred).
• Good communication and stakeholder management skills.