Project Coordinator

ABOUT THE ROLE

We are looking for a highly organized, proactive, and detail-oriented Project Coordinator to support the planning, execution, and monitoring of projects across our diverse business divisions. The role requires close coordination with management, internal teams, clients, vendors, and other stakeholders to ensure projects are delivered on time, within budget, and to the required standards.

KEY RESPONSIBILITIES

• Coordinate and monitor multiple projects across different departments and business divisions.
• Develop and maintain project plans, timelines, schedules and progress reports.
• Coordinate meetings, prepare agendas and maintain accurate meeting minutes.
• Follow up on action items and ensure assigned deadlines are met.
• Coordinate with internal teams, vendors, suppliers, contractors and stakeholders.
• Monitor project milestones, deliverables and overall progress.
• Track project budgets, expenses, purchase requirements and procurement activities.
• Prepare project reports, presentations and management updates.
• Identify project risks, delays, issues and dependencies and escalate them to management.
• Maintain accurate project documentation, records and filing systems.
• Ensure project documentation and approvals are properly maintained.
• Support contract administration and compliance requirements.
• Ensure project deliverables meet agreed quality, timeline and scope requirements.
• Assist management in planning and launching new projects and business initiatives.
• Coordinate project handovers, completion activities, and close-out documentation.
• Perform other project-related duties as assigned by management.

QUALIFICATIONS & SKILLS

• Bachelor's Degree in Business Administration, Project Management, Engineering, or a related field.
• 2–5 years of experience in Project Coordination, Project Management, or a related role.
• Experience managing or coordinating multiple projects and stakeholders simultaneously.
• Strong organizational and time-management skills.
• Excellent communication, coordination and documentation abilities.
• Proficiency in Microsoft Office — Excel, Word, PowerPoint and Outlook.
• Knowledge of project management tools such as MS Project, Asana, Trello, ClickUp, Monday.com, etc., is an advantage.
• Strong attention to detail and ability to maintain accurate records.
• Ability to monitor deadlines, budgets, deliverables, and project priorities.
• Strong problem-solving and follow-up skills.
• Ability to work with senior management, internal teams, clients, and external vendors.
• Ability to work under pressure and manage multiple priorities.
• UAE Driving Licence is an advantage but not mandatory.
• UAE project coordination experience is an advantage.