Project Coordinator

Project Coordinator

HML Technologies & Services, Inc. is looking for a Project Coordinator to join our office-based team in Cubao, Quezon City.

Fresh graduates are welcome to apply. This is a great opportunity for candidates who want to gain experience in project coordination, subcontractor management, billing monitoring, contract administration, documentation, and construction operations.

Job Responsibilities

• Assist in coordinating project-related activities and requirements between the Head Office and project sites.
• Monitor and track subcontractor billings, including submission, supporting documents, status, and follow-ups.
• Assist in reviewing and monitoring subcontractor contracts, agreements, and related documentation.
• Monitor contract validity, scope of work, contract requirements, and other pertinent subcontractor documents.
• Coordinate with project sites, subcontractors, suppliers, engineers, and other concerned personnel regarding billing and contract requirements.
• Follow up on pending billing documents, approvals, and other project-related submissions.
• Prepare, organize, and maintain project documents, reports, contracts, billings, and records.
• Assist in preparing project status reports, billing monitoring reports, and other administrative reports.
• Monitor the submission and completion of project documents and requirements.
• Assist the Project Management, Operations, and Administration teams in day-to-day project coordination.
• Maintain proper filing and documentation of project correspondence, transmittals, contracts, billings, and other records.
• Perform other project coordination and administrative tasks as assigned.

Qualifications

• Bachelor’s degree in Civil Engineering, Architecture, Construction Management, Business Administration, Office Administration, or a related field.
• Fresh graduates are welcome to apply.
• Experience in project coordination, construction, billing, contracts, or administration is an advantage but not required.
• Good communication and interpersonal skills.
• Strong organizational and time-management skills.
• Detail-oriented and capable of monitoring multiple tasks and deadlines.
• Proficient in Microsoft Office, particularly Excel, Word, and PowerPoint.
• Willing to learn about construction project processes, subcontractor billing, and contract administration.
• Willing to work office-based in Cubao, Quezon City.