Project Coordinator

About the role

The Project Coordinator will play a crucial role in overseeing site execution, handling project administration, and maintaining smooth operational communication across internal stakeholders, sub-contractors, and government bodies. The ideal candidate will possess deep practical knowledge of waterproofing and insulation systems, alongside proven experience managing security clearances and project documentations for sensitive institutional sites under MINDEF and the Ministry of Home Affairs (MHA).

Key responsibilities

• Prepare, compile, and maintain all necessary project-related paperwork, including Risk Assessments (RA), Safe Work Procedures (SWP), and material submission logs
• Develop, monitor, and update project master schedules, ensuring milestones are met and potential delays are pre-emptively flagged
• Document and follow up on important action items, progress updates, and design variations resulting from site and stakeholder coordination meetings
• Manage project procurement tracking, including coordinating delivery timelines with the logistics team to match field progress
• Serve as the primary on-site point of contact for external sub-contractors, suppliers, and client representatives
• Monitor sub-contractor activities daily to verify that workmanship adheres to technical specifications, safety protocols, and quality standards for waterproofing and insulation applications
• Manage the end-to-end security clearance application process for all project personnel, engineers, and sub-contractors accessing highly restricted government installations
• Liaise directly with representatives from the Ministry of Defence (MINDEF) and the Ministry of Home Affairs (MHA) to ensure prompt compliance with complex clearance protocols and pass renewals
• Oversee on-site compliance with all government-mandated security conditions, escort protocols, and restricted material handling regulations
• Oversee surface preparation, application integrity, and performance testing for advanced coatings and structural insulation layers

About you

• Minimum Diploma in Civil Engineering, Building Construction, Project Management, or a related technical discipline
• At least 2 to 3 years of hands-on experience coordinating building construction projects, with explicit experience in structural waterproofing, thermal insulation, or specialized protective coatings
• Demonstrated experience handling security pass submittals and personnel clearance protocols for MINDEF or MHA sites
• Highly proficient in compiling structural project paperwork (RA & SWP) and understanding technical data sheets
• Proficient with project planning and scheduling tools (e.g., Microsoft Project, Excel)
• Clear communication skills, exceptional attention to administrative detail, and a firm, organized approach to managing external sub-contractors