Project Coordinator

Shift timings: 5 AM to 2 PM (IST)

About the role :

The Project Coordinator will be responsible for coordinating, planning, administering, and monitoring organisational support activities to assist with project management and portfolio management tasks essential for successful project delivery. This role will oversee regional project administration and manage financial processes associated with the Regional Project Portfolio. Responsibilities include project budget reconciliation, handling purchase orders, journals, accruals, goods receipting invoice payments, asset creation, and maintaining other relevant financial data.

What you will deliver (responsibilities):

• Coordinate the production of all reports and compile project, program, and portfolio summary reports.
• Manage the organisational processes associated with the Regional Project Portfolio, including reporting, systems simplification, project administrative closeout and management, invoice processing, Asset Disposal / Transfer, Work break down structures, project setup, and project closeout.
• Develop and maintain project folder, library, filing, recording, and reporting systems.
• Ensure that project closeouts are completed within three months of handing over a project to the business.
• Actively contribute to regional forums by providing a clear understanding of project matters and commercial impacts to support business advancement.
• Lead project coordination efforts with project managers, suppliers, and outsourced providers to ensure end-to-end delivery of the entire pipeline of projects in alignment with the network plan and capital budget.

What you will need to be successful (experience, job requirements & qualifications):

• Experienced in project administration, monitoring, and organisational activity support.
• Highly proficient in the use of the Microsoft suite, including advanced reporting capabilities in Excel.
• Excellent time management skills with the ability to prioritise effectively.
• Proven working experience with Project Management Information Systems.
• Capable of thriving in a fast-paced environment while managing multiple priorities and working independently.
• Highly desirable: Working knowledge and experience with SAP, Ariba, Blackline or an equivalent P2P system.

Essential Education/Qualifications:

• Vocational qualification in project or business administration.