Project Coordinator

WE’RE HIRING!

Project Coordinator

Join our growing team in a company that specializes in printing, signage fabrication, and office supplies retail!

Location: MTC Ads and General Merchandise

Position Summary

We are seeking a highly organized and proactive Project Coordinator to oversee the planning, coordination, and timely execution of printing, signage fabrication, and branding projects. The ideal candidate will serve as the primary liaison between clients, the sales team, production, and suppliers, ensuring that project requirements are clearly communicated, schedules are effectively managed, and deliverables are completed on time, within scope, and in accordance with the company's quality standards.

What you'll do

• Ensure the overall effectiveness and efficiency of project coordination from job acceptance through project completion.
• Coordinate with the Sales, Administrative, Design, Production, and Installation teams to ensure the proper endorsement of job orders and smooth project execution.
• Develop, implement, and monitor project schedules, timelines, and work plans to ensure projects are completed on time and within scope.
• Continuously monitor and manage the day-to-day progress of all assigned projects and proactively address potential delays.
• Coordinate project requirements, technical specifications, and client expectations with all concerned departments to ensure accuracy and alignment.
• Serve as the primary point of communication between clients, internal departments, suppliers, and subcontractors regarding project status and requirements.
• Assist in reviewing layouts, mock-ups, project specifications, and production requirements to ensure completeness before production begins.
• Monitor project milestones and coordinate manpower, materials, equipment, and other resources required to meet project deadlines.
• Perform project quality monitoring by ensuring completed outputs comply with client specifications and the company's quality standards.
• Coordinate with the Purchasing Staff to ensure the timely availability of materials and supplies required for ongoing projects.
• Identify project risks, operational issues, or scheduling conflicts and recommend appropriate corrective actions.
• Prepare and maintain accurate project documentation, status reports, accomplishment reports, and project records.
• Coordinate with the General Manager on project concerns requiring management decisions, client approvals, or operational support.
• Provide regular updates on project progress, timelines, pending requirements, and completion status to management and concerned departments.
• Foster positive working relationships among clients, suppliers, subcontractors, and internal teams to promote collaboration and operational efficiency.
• Address project-related issues or concerns promptly and perform other project coordination and administrative duties as assigned.

Qualifications

• Preferably with a degree in Business Administration, Project Management, Operations Management, or a related field.
• At least one (1) year of experience in project coordination, operations support, administrative coordination, or a similar role is preferred.
• Experience in implementing processes, monitoring project progress, and coordinating multiple tasks or workstreams is an advantage.
• Strong communication, coordination, and stakeholder management skills.
• Excellent organizational skills with strong attention to detail and ability to manage project documentation.
• Ability to prioritize tasks, resolve issues, and work effectively under pressure while meeting project deadlines.
• Knowledge of project management principles, operational procedures, and workflow processes.
• Proficient in Microsoft Office applications, particularly Excel, Word, PowerPoint, and email communication.
• Strong leadership, teamwork, problem-solving skills, and ability to collaborate with different departments.
• Honest, dependable, and capable of handling confidential project-related information.

Skills Required

• Project planning, coordination, and progress monitoring
• Project documentation, scheduling, and status reporting
• Coordination with internal teams, clients, and external stakeholders
• Resource allocation, task tracking, and workflow management
• Record keeping, project updates, and performance reporting
• Basic computer and project management tools proficiency
• Time management, problem-solving, and ability to handle multiple priorities

Work Conditions

• Full-time position.
• Primarily office-based, with occasional field work for project site visits, client coordination, monitoring of project progress, and other project-related activities as needed
• Requires regular coordination with different departments, clients, suppliers, and other stakeholders to ensure timely and efficient project completion.
• Must be willing to work in a fast-paced environment with changing priorities.

Personal Attributes

• Proactive and resourceful
• Organized and detail-oriented
• Reliable and accountable
• Strong sense of urgency
• Effective communicator and team player

What We Offer

• Basic Salary: P15,400 to P16,900

Government-mandated benefits:

• SSS
• PhilHealth
• Pag-IBIG
• 13th Month Pay
• Paid leave credits after one year
• Employee discount on selected products
• Overtime pay, when applicable and approved
• Performance incentives or bonuses, based on company policy
• Opportunity to grow with a dynamic and expanding company

Work Schedule

• Full-time position, Monday-Saturday

*Schedule will depend on business needs

• Work Schedule: 8:00am - 5:00pm
• Lunch break: 12:00-1:00Coffee break: 10:00AM - 10:15AM; 3:00 PM - 3:15PM

10-day paid training

• (P600/day during the training period)

Probationary Period

• 6 months probationary employment
• Performance will be reviewed before regularization

Requirements

• Barangay Clearance
• Police/NBI Clearance
• [1] 2x2 picture
• 2 Valid ID's (photocopy)
• SSS (Photocopy of ID / Form / Number only)
• Pag-Ibig (Photocopy of ID / Form / Number only)
• Philhealth (Photocopy of ID / Form / Number only)
• TIN (Photocopy of ID / Form / Number only)
• Medical (Urine, Stool, & X-Ray)

Interested Applicants may send their resume to:

[email protected] | cc to: [email protected]

(Indicate: Application: Purchasing Staff in the subject of your email)

Contact Number: [0949 407 4816](tel:0949 407 4816)

Or visit us at:

Unit 1F-CT Centris Building, Greenfields Square, Sindalan, City of San Fernando, Pampanga