Project Coordinator

Job Title: Project Coordinator – Event, Exhibition & Interior Fit-Out

Employment Type: Full-Time

Location: Ang Mo Kio

About Us

We are looking for a Project Coordinator to join our team. Our company is a specialized design and execution firm providing end-to-end solutions for Events, Exhibitions, and Commercial Interior Fit-Outs. With a strong track record of delivering high-quality builds on tight turnaround schedules, we take pride in bridging creative design with seamless on-site construction and precision cost management.

Key Responsibilities

Project Execution & Site Management:

• Site Supervision & Execution: Oversee site setups, build-ups, and tear-downs for events, exhibitions, and interior fit-out projects, ensuring work complies with design specs and quality standards.
• Subcontractor & Supplier Management: Coordinate with specialists, carpenters, electricians, AV technicians, and material suppliers to ensure smooth delivery and schedule adherence.
• Venue & Logistics Coordination: Liaise directly with building management, event organizers, and venue operators regarding permits, access passes, delivery schedules, and safety regulations.
• Project Scheduling & Timeline Control: Monitor progress on-site to ensure all builds are completed safely, accurately, and strictly on schedule.
• Quality & Handover: Perform final walk-throughs, troubleshoot on-site issues immediately, and handle client handovers with minimal snag lists.

Costing & Quotation Duties:

• Quotation Preparation: Prepare detailed, accurate, and competitive cost estimates and quotations for client approval.
• Sourcing & Negotiation: Gather competitive quotes from suppliers, vendors, and sub-contractors to secure best pricing and maintain project profit margins.
• Variation Orders: Measure and document site variations, preparing variation order (VO) quotes for client confirmation when scopes change.

What We Are Looking For

• Experience: 1–3 years of hands-on project execution and costing/estimation experience in Events, Exhibitions, or Commercial Interior Fit-Outs.
• Skills: Strong communication skills, basic costing/spreadsheet proficiency, problem-solving mindset, and the ability to read technical drawings or floor plans.
• Work Ethic: Comfortable balancing site visits with office paperwork, including flexible hours during event setup windows (e.g., overnight or weekend setups when required).
• Personality: Resourceful, detail-oriented with numbers, assertive with subcontractors, and calm under high-pressure, fast-paced environments.
• Transport: Possess own transport (Car/Motorcycle) is a strong plus.

What We Offer (Attractive Package)

• Competitive Base Salary + Performance Commission Incentives: Earn extra based on successful project delivery and profitability.
• Transport Allowance / Claims: Comprehensive mileage/fuel/transport coverage for all site visits and vendor meetings.
• Clear Career Progression: Fast-track opportunity to step up to Senior Project Executive / Project Manager as we expand the team.
• Dynamic, supportive, and fast-moving team environment.

How to Apply

Ready to take ownership of site builds, master project pricing, and grow your career with us?

Send your resume, expected salary, and brief details of past projects you've managed to us or contact us directly via the link below.