Project Coordinator

Role title Project Co-ordinator (M&A and Transaction Delivery)
Vertical alignment FundVice M&A and Post-Merger Integration
Employer of record FundVice Private Limited
Reports to Heena Arora
Location [Noida — on-site]
Type Full-time, permanent
Experience 2–5 years
Compensation Discussed by Talent Acquisition only
Interview panel Ritesh Garg

The role in one line
You are the operating spine of live M&A mandates — you own the plan, the calendar, the data room, the checklist and the follow-up, so the deal team can focus on judgement calls instead of chasing status.
What you'll actually do
Deal execution management

• Own the end-to-end project plan for each live mandate: workstreams, owners, dependencies, milestones, critical path
• Maintain the master deal calendar — diligence windows, management presentations, bid deadlines, signing and closing dates
• Run the weekly deal cadence: agenda, status pack, decisions log, action tracker, and relentless follow-up until items close
  Diligence and data room
• Set up and administer virtual data rooms — structure, permissions, watermarking, access audit trails
• Own the information request list: consolidate requests from legal, financial, tax and commercial workstreams, chase the target for responses, track completeness
• Maintain the Q&A log between buy-side and sell-side, ensuring no question goes unanswered and no answer goes unrecorded
  Stakeholder co-ordination
• Act as single point of co-ordination across internal teams, the client, and external advisors — lawyers, auditors, valuers, bankers, regulators
• Schedule and run management meetings, site visits and expert calls; circulate minutes with clear owners and dates
  Documentation and close
• Maintain the closing checklist and condition-precedent tracker through to completion
• Support handover into post-merger integration — Day 1 readiness checklist, integration workstream setup, synergy tracker initiation
• Keep deal files audit-ready and compliant with confidentiality protocols throughout
  First 90 days looks like success if
  A partner can ask "where are we on this mandate?" and get a complete, accurate answer from your tracker without anyone having to reconstruct it.
  What we're looking for
  Must have
• 2–5 years in project management, PMO, transaction support, deal advisory operations, or a co-ordination role in professional services, consulting or investment banking
• Demonstrated ability to run multiple parallel workstreams with hard deadlines and senior stakeholders
• Genuine command of project tooling — MS Project, Asana, Monday, Jira, Smartsheet or equivalent — plus advanced Excel and PowerPoint
• Working understanding of the M&A lifecycle: what a term sheet is, what diligence covers, what happens between signing and closing
• Exceptional follow-through. This role is judged on whether things that should have happened, happened
• Discretion with confidential and price-sensitive information
  Good to have
• Experience with VDR platforms such as Ansarada, Datasite, iDeals, Firmex or SecureDocs
• Exposure to post-merger integration or transformation programmes
• PMP, PRINCE2 or CAPM certification
• Cross-border deal exposure, particularly US, UK, Middle East or Southeast Asia
  Who this role is not for
  Someone who wants to model and value. This is a delivery and orchestration role. It is close to deals, but it is not an analyst seat — please apply to the transactions track instead if that is what you are after.