Project Coordinator

Overview

The Project Coordinator supports the New Product Development department in bringing new products from concept to launch across our wholesale restaurant supply portfolio. This is a cross-functional role at the center of Product Development, Quality, and Sales — responsible for maintaining accurate product data, keeping projects on schedule, preparing internal and customer-facing presentations, and assisting with the sourcing of existing product lines and suppliers. The ideal candidate is highly organized, detail-oriented, and comfortable coordinating multiple stakeholders and timelines at once.

Duties

Product Data Management

• Create, maintain, and audit product records in the company's ERP/product information system, including specifications, pricing, packaging, dimensions, and compliance details.
• Ensure data accuracy and consistency across all systems and catalogs, resolving discrepancies as they arise.
• Gather and organize technical documentation, spec sheets, certifications, and imagery from suppliers.
• Maintain product setup workflows so new items are launch-ready across sales, purchasing, and fulfillment systems.

Project Coordination

• Serve as the coordination point between New Product Development and Quality, keeping all parties aligned on timelines, deliverables, and priorities.
• Track new product projects from concept through launch, monitoring milestones and flagging risks or delays.
• Schedule and facilitate cross-departmental meetings, capture action items, and follow up to ensure completion.
• Maintain project documentation, status reports, and launch checklists.

Presentations & Reporting

• Prepare clear, professional presentations for internal reviews, sales enablement, and customer/vendor meetings.
• Compile product information, market data, and project updates into decks, one-pagers, and line reviews.
• Support the New Product Development Manager with reporting on project pipelines, launch performance, and department metrics.

Sourcing & Resourcing

• Assist in identifying and researching potential products, suppliers, and vendors.
• Request and organize samples, quotes, and product information to support sourcing decisions.
• Support supplier communication and help track sourcing progress against project needs.
• Contribute to competitive research and market analysis to inform product selection.

Skills

Required

• Associate's or Bachelor's degree in business, supply chain, marketing, or a related field — or equivalent work experience.
• 2+ years of experience in a coordination, product, purchasing, category management, or project support role, ideally in distribution, wholesale, or a product-driven business.
• Strong proficiency with Microsoft Office, particularly advanced Excel skills (pivot tables, lookups, data management) and PowerPoint (presentations).
• Excellent organizational skills with the ability to manage multiple projects and deadlines simultaneously.
• Strong written and verbal communication skills.
• High attention to detail and comfort working with large volumes of product data.

Preferred

• Experience in the foodservice, restaurant supply, or related distribution industry.
• Familiarity with ERP systems and Product Information Management (PIM) tools.
• Experience coordinating across purchasing, sales, and product teams.
• Understanding of product lifecycle and new product launch processes.

Pay: From $60,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Vision insurance

Work Location: In person