Project Coordinator

JOB SUMMARY

We are seeking a highly organized and proactive administrative Project Coordinator to join our dynamic team. This role provides essential administrative support to our field operations and management staff, helping ensure smooth day-to-day operations across domestic and international projects.

JOB DUTIES AND RESPONSIBILITIES

• Provide comprehensive administrative support to field operations team members to ensure efficient project execution and day-to-day operations.
• Coordinate and arrange domestic and international travel, including flights, accommodations, transportation, and itinerary management.
• Assist with visit requests and base access requirements in coordination with Project Managers and the Facility Security Officer (FSO).
• Monitor and ensure the accurate and timely completion, submission, and approval of employee timesheets.
• Prepare, review, and reconcile employee expense reports in accordance with company policies.
• Attend management meetings, record meeting minutes, track action items, and facilitate timely follow-up on assigned tasks.
• Coordinate and schedule meetings, and prepare professional memos, reports, presentations, and correspondence as required.
• Provide administrative support for special projects and initiatives assigned by management.
• Promote and exemplify AllCom's Core Values of Honesty, Integrity, Quality, and Performance in all interactions and responsibilities.
• Maintain confidentiality when handling sensitive company, employee, customer, and project information.

JOB KNOWLEDGE AND SKILLS

• Strong working knowledge of Microsoft Office software (Excel, Word, Outlook, PowerPoint, SharePoint)
• Excellent time management, organization and communication (both written and oral) skills
• Must be able to work on multiple assignments simultaneously
• Strong organizational and communication skills
• Ability to work independently and collaboratively
• Must be resourceful, creative, and deadline-driven
• Ability to maintain confidentiality

EDUCATION/CERTIFICATION/JOB EXPERIENCE REQUIRED

• High school diploma or equivalent
• Minimum of 4 years of administrative experience
• Must be able to pass pre-employment testing (drug and background)
• Valid Driver’s License required

Equal Opportunity Employer Veterans/Disabled
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