Project Coordinator

Job Summary:

We are seeking a highly organized and proactive Project Coordinator to support both project execution and customer account coordination. This role sits at the center of communication between customers, engineering, production, and sales, ensuring projects move smoothly from concept through delivery.

The ideal candidate thrives in a fast-paced environment, enjoys managing details, and is skilled at keeping multiple teams aligned. If you are someone who anticipates problems before they arise, communicates clearly, and takes pride in delivering exceptional customer experiences, this role is for you.

Essential Duties and Responsibilities:

Project Coordination

• Attend project and design meetings with customers and internal teams; document key details and action items.
• Review project documentation and drawings to ensure accuracy and completeness.
• Coordinate across engineering, production, and logistics to keep projects on schedule.
• Track manufacturing timelines and project milestones to ensure timely delivery.
• Manage project documentation, approvals, and submittals.
• Monitor project scope and assist with change orders or contract updates when necessary.
• Maintain detailed records of project communications, approvals, and changes.
• Estimate and create scopes of work for new projects.
• Assist with updating actual cost data once production is complete.

Customer and Account Support

• Serve as a key point of contact for customer updates and project progress.
• Build strong relationships with customers and internal stakeholders.
• Assist with preparing proposals, quotes, and project documentation.
• Maintain CRM data and ensure customer records are accurate and up to date.
• Support the sales team with project coordination and follow-up activities.
• Help track sales pipeline activity and key performance metrics.

What Success Looks Like

• Projects delivered on time, within scope, and with strong customer satisfaction.
• Clear communication across customers, sales, engineering, and operations.
• Organized documentation that protects the company and ensures project clarity.
• Internal teams rely on you to keep projects moving forward.

Qualifications:

Required:

• Bachelor’s degree in business, project management, marketing, communications, or related field preferred.
• 1–3 years of experience in project coordination, sales support, customer service, or a similar role.
• Strong organizational skills with exceptional attention to detail.
• Excellent communication and interpersonal skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency with Microsoft Office and CRM or project management tools.
• A proactive, solutions-focused mindset.

Pay: From $70,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• AD&D insurance
• Dental insurance
• Disability insurance
• Health insurance
• Life insurance
• Opportunities for advancement
• Paid time off
• Referral program
• Vision insurance

Application Question(s):

• Can you read drawings?
• This position is NOT remote. Are you ok working in person everyday?
• Do you have manufacturing experience?

Work Location: In person