Project Coordinator

Location: Athens, Greece

About SMPnet: SMPnet develops innovative solutions for power grid management, helping modern energy systems become smarter, more resilient, and more efficient.

At SMPnet, we don’t just build technology - we help shape critical infrastructure. Working in the power grid sector requires resilience, curiosity, ownership, and the ability to navigate complexity. We are looking for individuals who enjoy solving problems, creating structure, and making a tangible impact on the growth of a company.

Role Overview: We are looking for a highly organised and proactive Project Coordinator to support the execution of multiple ongoing projects while contributing to broader operational initiatives across the business.

This role is ideal for someone early in their career who enjoys bringing structure to complex environments, managing multiple priorities, and taking ownership of tasks from start to finish. You will work closely with the Senior Manager – Projects & Revenue, supporting project delivery, coordination, reporting, stakeholder communication, and selected business operations activities. The focus is on translating delivery-level decisions into timely, well-organised follow-through across teams and systems — this is not a decision-making role, but a key support function within the delivery structure.

Reporting and Collaboration

• Reports directly to the Senior Manager – Projects & Revenue.
• Collaborates with engineering teams, technical managers, business development, and company leadership.

Key Responsibilities

Project Coordination & Execution:

• Execute coordination and follow-through for multiple projects running in parallel, ensuring delivery decisions are implemented accurately and on time.
• Maintain project plans, timelines, milestones, and action trackers.
• Coordinate activities across engineering, product, and operational teams.
• Monitor progress and proactively follow up on outstanding actions and dependencies.
• Escalate risks, delays, or execution issues when required.
• Ensure project documentation remains organised and up to date.

Stakeholder & Communication Management

• Prepare project status updates and progress reports.
• Coordinate meetings and track follow-up actions.
• Support communication between internal teams and external stakeholders.
• Help ensure alignment across project objectives, timelines, and deliverables.

Business Operations Support

Depending on business priorities, this role may also support execution-related operational tasks such as:

• Internal reporting and performance tracking.
• Process documentation and continuous improvement initiatives.
• CRM and pipeline administration.
• Support for ISO and compliance-related documentation.
• General operational support to leadership teams.

Continuous Improvement

• Identify opportunities to improve project execution and internal processes.
• Support the introduction of structure, visibility, and consistency across execution workflows defined by the Senior Manager – Projects & Revenue.
• Contribute ideas and take initiative beyond assigned tasks.

What We’re Looking For

Required:

• Bachelor's degree in Engineering, Business, Economics, Management, or a related field.
• 1–4 years of professional experience in project coordination, operations, consulting, business analysis, or similar roles.
• Strong organisational and planning skills.
• Ability to manage multiple priorities simultaneously.
• Excellent written and verbal communication skills in English.
• Strong attention to detail and follow-through.
• Comfortable working in a fast-paced and evolving environment.
• Strong sense of accountability and ownership.

Preferred:

• Experience using Planner, Jira, or similar tools.
• Exposure to technology, infrastructure, energy, engineering, or consulting environments.
• Experience working in startups or growing organisations.
• Familiarity with CRM systems such as HubSpot.

Personal Characteristics

We are particularly interested in candidates who demonstrate:

• Initiative and a proactive mindset.
• Strong organisational skills.
• Curiosity and willingness to learn.
• Ability to work independently while collaborating effectively with others.
• Resilience when managing competing priorities.
• A practical, solutions-oriented approach.
• Ownership mentality and a willingness to go beyond their job description when needed.

Success Criteria

You will be successful in this role if you are able to:

• Maintain clear and up-to-date visibility across all active projects at any given time.
• Ensure consistent follow-up on actions, dependencies, and deliverables across teams.
• Support structured and predictable execution of decisions made by the Senior Manager – Projects & Revenue.
• Proactively identify and escalate risks, blockers, and delays before they impact delivery.
• Contribute to a well-organised and disciplined execution environment across the company.
• Reduce operational friction by improving clarity, tracking, and communication flow.
• Demonstrate strong ownership of coordination tasks without waiting for detailed instructions.

What we offer

• Full-time position based in Athens.
• Annual gross salary range: €27,000 – €34,000 depending on experience.
• Benefits, including stock options, 28 days annual leave (excluding public holidays), private health insurance, €1,000 one-off training budget for professional development and wellness.
• Direct exposure to company leadership and strategic initiatives.
• Opportunity to grow alongside a rapidly developing technology company.