Project Coordinator

PROJECT COORDINATOR

Job Overview

We are seeking a hands-on Project Coordinator to support our project execution and installation activities, primarily within semiconductor manufacturing and cleanroom environments.

The Project Coordinator will serve as the key coordination interface between our on-site installation team, customers/clients, main contractors, and other subcontractors. The role requires strong communication, problem-solving and coordination skills to ensure that site issues are resolved promptly and installation works remain on schedule.

The successful candidate should be comfortable working in an active construction / cleanroom environment and be able to independently follow up on site matters, coordinate solutions and provide clear progress reporting to the Project Manager.

Key Responsibilities

• Coordinate daily site activities between the Project Manager, installation team, client/main contractor and other subcontractors.
• Act as the primary coordination point for installation-related site issues and assist in resolving them promptly.
• Identify and resolve site constraints such as physical obstructions, access limitations, installation clashes, incorrect site conditions or other works affecting installation progress.
• Coordinate and mediate with clients, main contractors and other subcontractors when their works interfere with or affect our installation activities.
• Escalate technical, safety, schedule or site issues to the Project Manager when necessary and follow through until closure.
• Monitor installation progress against the project schedule and highlight potential delays or risks early.
• Coordinate site readiness before installation, including access, work area clearance, equipment/foundation locations and other installation prerequisites.
• Attend site coordination meetings, toolbox meetings and project discussions where required.
• Prepare and maintain daily/weekly progress reports, installation status updates, issue trackers and other project documentation.
• Maintain proper records of site issues, photographs, completed works and outstanding actions.
• Coordinate manpower, installation sequence and site activities with supervisors and installation teams.
• Ensure works are carried out according to approved drawings, method statements, client requirements and site procedures.
• Assist in checking installation locations, reference/datum points, dimensions and site conditions against approved drawings.
• Support project handover, inspection, punch-list rectification and completion documentation.
• Ensure installation teams comply with applicable Workplace Safety & Health (WSH) requirements and site-specific safety procedures.

Requirements

• Diploma / NITEC / Higher NITEC or equivalent in Engineering, Construction, Building Services, Mechanical Engineering or a related technical discipline is preferred.
• Previous experience in project coordination, site coordination, construction, equipment installation or engineering projects is preferred.
• Experience working in semiconductor facilities, cleanrooms, manufacturing plants or controlled environments will be an advantage.
• Able to read and understand basic engineering drawings, layout drawings and installation drawings.
• Good communication and interpersonal skills with the ability to coordinate between installers, subcontractors, main contractors and clients.
• Able to identify practical site problems and work with different parties to develop workable solutions.
• Able to prepare clear progress reports and maintain proper project records.
• Proficient in Microsoft Office, particularly Excel, Word and PowerPoint.
• Able and willing to work on site and adapt to project/site working requirements.
• Able to work independently while keeping the Project Manager informed of important developments.

Preferred WSH Qualifications

Candidates possessing relevant Singapore WSH certifications will have an advantage, including:

• BCSS (Building Construction Supervisors Safety Course) or equivalent
• Manage Work at Height
• Work at Height-related certification
• Lifting / rigging-related certification
• Other relevant WSH or construction safety certifications

Preferred Experience

Experience in any of the following areas would be advantageous:

Semiconductor equipment installation • Cleanroom projects • Machine / equipment foundation installation • Anti-vibration foundation/platform installation • Equipment move-in • Construction site coordination • Mechanical installation • Tool installation

Key Attributes

We are looking for someone who is:

Hands-on • Proactive • Responsible • Site-oriented • Organised • Able to communicate confidently • Comfortable coordinating multiple parties • Able to resolve problems under time pressure

The role is particularly suitable for a candidate who enjoys being involved in actual site execution rather than performing a purely administrative project coordination function.