Project Coordinator

Job Summary
We are seeking a dynamic and highly organized Project Coordinator to join our team! In this vital role, you will serve as the central hub for project planning, communication, and execution, ensuring all tasks are completed efficiently and effectively. Your energetic approach and attention to detail will drive project success from inception to completion. This position offers an exciting opportunity for someone with strong administrative skills, excellent communication abilities, and a passion for coordinating multiple moving parts in a fast-paced environment. You will be empowered to support project teams, manage schedules, and facilitate seamless collaboration across departments.

Responsibilities

• Coordinate project schedules, deadlines, and deliverables using productivity software such as Microsoft Office and Google Workspace
• Maintain detailed records through spreadsheets, data entry, and filing systems to track project progress and resources
• Communicate proactively with clients, team members, and stakeholders via phone, email, and multi-line phone systems to ensure clarity and alignment
• Assist with office management tasks including calendar management, appointment setting, and front desk duties
• Support bookkeeping activities using QuickBooks or similar accounting tools to manage budgets and expenses
• Proofread reports, proposals, and correspondence to ensure accuracy and professionalism
• Provide exceptional customer service by addressing inquiries promptly and maintaining positive client communication
• Manage office supplies inventory and organize files efficiently to optimize workflow
• Facilitate internal meetings by preparing agendas, taking minutes, and following up on action items
• Demonstrate technical proficiency in computer literacy, word processing, spreadsheets, typing accuracy, and office productivity software

Experience

• Prior experience in office management or administrative support roles is highly preferred
• Demonstrated clerical experience including data entry, filing, proofreading, and document preparation
• Experience working with multi-line phone systems and providing excellent phone etiquette
• Bilingual abilities are a plus for effective client communication in diverse environments
• Familiarity with QuickBooks or bookkeeping software is advantageous
• Proven organizational skills with the ability to manage multiple priorities efficiently
• Strong customer service background with experience in front desk or reception roles such as dental or medical receptionist is beneficial
• Previous personal assistant or project coordination experience will be considered an asset
• Adequate computer skills including Microsoft Office Suite (Word, Excel), Google Workspace applications (Docs, Sheets), and general computer literacy are essential

Join us in a role that combines energy-driven coordination with detailed administrative support! We value proactive individuals who thrive on organization and effective communication. This paid position offers an engaging environment where your skills will directly contribute to successful project outcomes while supporting our team’s overall productivity.

Pay: $58,921.38 - $70,959.09 per year

Benefits:

• 401(k) matching
• Flexible schedule
• Health insurance

Work Location: Remote