project coordinator

Project Planning and Administration

• Scheduling support: Update master project timelines, track milestones, and monitor daily site progress.
• Meeting coordination: Organize site meetings, record meeting notes, and distribute action items to stakeholders.
• Administrative tasks: Provide general office and logistical support to the Project Manager.

Documentation and Control

• Document management: Organize contracts, permits, architectural drawings, and daily reports.
• Tracking requests: Process and log Requests for Information (RFIs) and change orders.
• Record keeping: Maintain digital project databases and up-to-date filing systems.

Communication and Liaison

• Stakeholder communication: Serve as the primary contact point for clients, vendors, and engineering teams.
• Subcontractor coordination: Align work procedures, schedules, and deliverables with various trade partners.
• Issue reporting: Relay field updates and flag potential roadblocks to management early.

Procurement and Cost Tracking

• Material ordering: Source and order construction materials, managing delivery logistics to the job site.
• Expense monitoring: Track project expenditures, check vendor invoices, and maintain budget records.