Project Coordinator

Role & responsibilities

Position Summary

The incumbent is responsible for managing and controlling all project documentation from project initiation and tendering through execution, commissioning, handover, and Defect Liability Period (DLP). The role ensures timely document control, meeting coordination, project tracking, compliance monitoring, and reporting to support efficient project execution and governance.

Key Responsibilities

• Prepare and manage all project documents from tendering to handover.
• Prepare and Maintain document registers, revisions, approvals, and version control.
• Record, circulate, and track Minutes of Meeting (MOMs) and action items.
• Coordinate for closure of actionable with Architects, MEP Consultants, Contractors, Vendors, and internal teams.
• Follow up on drawings, approvals, RFIs, and project deliverables.
• Update project trackers, schedules, dashboards, and management reports.
• Maintain tender, contract, BOQ, billing, and variation records.
• Ensure timely submission and retrieval of all project documentation.
• Support contractor billing by maintaining measurement, billing, and approval of records.
• Compile handover documents, including as-built drawings, warranties, manuals, and asset records.
• Maintain DLP documentation and monitor closure of post-handover issues.
• Ensure compliance with project documentation standards and organizational procedures.

Key Performance Indicators (KPIs)

• Timely issuance of project documents and MOMs.
• Accuracy and completeness of project documentation.
• Closure rate of MOM action items.
• Timely updation of project trackers and dashboards.
• Zero document revision or version control errors.
• Timely submission of management reports.
• Documentation readiness for project handover.
• Compliance with document control procedures.

Preferred candidate profile

Required Qualifications

• Graduate any discipline
• Fresher

Technical Skills

• Project Documentation & Document Control
• Project Coordination
• Minutes of Meeting (MOM) Management
• Project Scheduling & Tracking
• BOQ & Contract Documentation
• Microsoft Excel, Word, and PowerPoint
• AutoCAD Drawing Management (Preferred)

Behavioural Competencies

• Excellent organizational and documentation skills
• Strong communication and stakeholder coordination
• Attention to detail
• Time management and multitasking
• Follow-up and action tracking
• Analytical and reporting skills
• Ability to work in a fast-paced, multi-project environment